Accounts Payable Administrator - at Aspen Pharma Group

Main Purpose of the Role:

• Effective and timeous processing of local and international payments in compliance with financial policies and procedures and a high level of customer service by providing financial and administrative support to the organisation.

Key Responsibilities:

(The primary tasks, functions and deliverables of the role)

• Request for creditors statements the 1st week of the month.
• Request for all outstanding invoices and credit notes from supplier.
• Request for outstanding purchase orders from business units.
• Attach tax invoices to corresponding purchase orders for service-related expenses.
• Attach tax invoices to corresponding purchase orders, quotation, delivery note, and Procurement stamped approval for goods-related expenses.
• Check allocation of expenses in line of Marketing code which requires a Standard form approved by line managers and Compliance Code Officer.
• Check tax invoice according to SARS compliance.
• Process tax invoice and submit posting.
• Reconcile creditors account to the Creditors Ledger.
• Select tax invoices and credit notes for payments.
• Payment advice and proof of payment emailed to creditor timeously.
• Journal to be processed for correction of expense allocation.
• Effective utilization of resources to keep processes cost-effective.
• All queries are followed up and resolved in the shortest possible timeframe within policy framework.
• A professional attitude is displayed when responding to customers’ needs.
• Approval obtained from relevant signatories.
• Verify bank details with vendors by complying to EFT policy and procedures.
• Ensure the recons are submitted for payment on the 10th of each month.
• Check/verify Expense Claims to ensure correct allocations and support attached within policy framework.
• Ensure transactions are accurately recorded.
• Check calculation of input VAT.
• Analyze and maintain the GR IR report by verifying and clearing purchase orders daily.
• Analyze and maintain Expense Claim report by verifying and clearing expense claims daily.
• Analyze and maintain the Age Analysis report by verifying financial transactions.
• Forex payment
• Responsible for payment of Forex suppliers
• Follow up Forex Supplier Payments to ensure efficient accurate service delivery and availability of pertinent information to relevant parties
• Update & control ECA applications
• Update e-forex platform on FNB online banking 

Requirements

Education and Experience

• Matric/ Grade 12
• Must have at least 2 years’ experience in Accounts Payable
• Deep working knowledge of Creditors Reconciliation
• Computer skills on SAP and MS Excel
• Solid understanding of the Pharmaceutical Industry

Skills and Competencies 

• Effective planning, organising and co-ordinating
• Highly numerate
• Excellent analytical skills
• Effective problem-solving and decision making
• The ability to communicate effectively (written and verbal) is essential.
• Attention to detail.
• Multi-tasking
• Focused
• Responsibility & Accountability
• Resilience
• Team Player
• Curiosity/learning agility
• High standards
• Ethical conduct