Accounts Payable Administrator at The Beverage Company

Job Purpose

• As a Creditors/Payments Administrator, you will be responsible to ensure excellent customer service to both internal and external stakeholders through exceptional Payment management of customer accounts & effective and efficient resolution of supplier queries.

Key Accountabilities and Outputs

Accounts Payable Administration

• Management of Supplier Payments aligned to policy
• Full and through understanding of the PTP process and procedures
• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices to supplier statements
• Preparation and consolidation of all supplier reconciliations, documents to facilitate & support final payment decisions
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centres by analysing invoice/expense reports; recording entries.
• Updates & reports creditors by totalling unpaid suppliers
• Maintains supplier records through monthly review of Supplier masterdata.
• Verifies validity of account discrepancies by obtaining and investigating information from Procurement, internal departments, and from suppliers.
• Resolves valid or authorized claims by entering adjusting entries.
• Resolves payments by examining supplier statements, supplier history, payment terms; coordinating contact between creditors and internal departments
• Issuing of monthly supplier statements
• Pays vendors by monitoring discount opportunities, and resolving purchase order contract, invoice, or payment discrepancies and documentation.
• Ensures credit is received for outstanding memos/claims.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by filing documents.

Adherence to the health, safety and environmental standards

• Ensure adherence to site safety standards as head of Safety, Health and Environmental Committee
• Ensure compliance to all relevant legislation

General

• Conversant with relevant business information, policies, processes and procedures
• Maintains expected performance standards
• While Job Descriptions are written up for the purpose of a basic outline of the work and responsibilities associated with the Job, the Company encourages and expects all employees from time to time, to assist with work that may not be a direct part of their job description.
• Additional Region-Specific Accountabilities and Outputs

Qualifications and Experience

• National Diploma / NQF 6 (Preferred)
• Upto 3 years experience (Operational) FMCG, experience in a creditors department

Key Qualities

Critical Success Factors

• Financial understanding & accuracy
• Proficient with all Microsoft Office tools & preferably an Advanced Excel user
• Analytical mind, organized, precise and meticulous
• Ability to take initiative, learn quickly and strive for results
• Excellent communication skills both verbal and written
• Strong team player
• Conscientious with follow-up & feedback
• Diploma in creditor’s management would be advantageous

Deadline:22nd January,2026