Accounts Payable Clerk at AECI Limited

Job Description

To provide a professional accounts payable service to the business and to ensure efficient valid accounts payable transaction processing and reconciliation function in accordance with DetNet’s standards and to meet the Value-Add Tax (VAT) requirements.

Duties & Responsibilities

• Perform the day-to-day processing of Accounts Payable transactions to ensure finances are maintained in an effective, up to date and accurate manner.
• Accurately capture matched invoices which comply with the Value-Add Tax (VAT) requirements to ensure early settlement arrangements and payment terms are adhered to.
• Incumbent is expected to ensure invoices are authorised within the limits of authority, processed in the correct cost center and general ledger line allocation.
• Incumbent is expected to resolve vendor queries timeously and distinguish between the various standards of VAT.
• Frequent system checks to identify incorrect input of invoices and to ensure credit notes are received for goods returned to supplier.
• Prepare monthly accounts payable reconciliations to vendor statements in line with GRIR.
• Interact with suppliers, purchasing department and engineering department on various issues (e.g., short deliveries on orders, incorrect PR/Order number in SAP R3, incorrect processing of goods receipts etc).
• Ensure accounts are paid within the agreed upon payment terms.
• Maintain beneficiaries on Standard Bank and FNB.
• Ensure sufficient funds are available in the bank accounts to make local and foreign payments.
• Manage the DetNet account with Vodacom and assist employees with phone related queries.
• Manage the petty cash account and assist employees with petty cash related queries.
• Manage the credit cards process and ensure transactions are recorded and assist employees with their credit card queries.
• Timely and accurate VAT submissions to authorities and ensure queries are timely resolved with respective Authorities.
• Manage local expense claims process and assist employees with expense claim related queries.
• Act as back up to the accountant.

Qualifications & Experience

National diploma in Accounting / Finance or equivalent.

• 2 – 3 years’ experience in the accounting environment or as an accounts payable clerk.
• High level of PC literacy - good knowledge of Excel.
• A working knowledge of SAP R3.

Competencies

• Deadline driven
• Effective time management
• Thoroughness
• Critical information seeking
• Team player
• Problem solving
• Attention to details
• Organised