Fresh Jobs at AECI Limited

Job Description

To provide a professional accounts payable service to the business and to ensure efficient valid accounts payable transaction processing and reconciliation function in accordance with DetNet’s standards and to meet the Value-Add Tax (VAT) requirements.

Duties & Responsibilities

• Perform the day-to-day processing of Accounts Payable transactions to ensure finances are maintained in an effective, up to date and accurate manner.
• Accurately capture matched invoices which comply with the Value-Add Tax (VAT) requirements to ensure early settlement arrangements and payment terms are adhered to.
• Incumbent is expected to ensure invoices are authorised within the limits of authority, processed in the correct cost center and general ledger line allocation.
• Incumbent is expected to resolve vendor queries timeously and distinguish between the various standards of VAT.
• Frequent system checks to identify incorrect input of invoices and to ensure credit notes are received for goods returned to supplier.
• Prepare monthly accounts payable reconciliations to vendor statements in line with GRIR.
• Interact with suppliers, purchasing department and engineering department on various issues (e.g., short deliveries on orders, incorrect PR/Order number in SAP R3, incorrect processing of goods receipts etc).
• Ensure accounts are paid within the agreed upon payment terms.
• Maintain beneficiaries on Standard Bank and FNB.
• Ensure sufficient funds are available in the bank accounts to make local and foreign payments.
• Manage the DetNet account with Vodacom and assist employees with phone related queries.
• Manage the petty cash account and assist employees with petty cash related queries.
• Manage the credit cards process and ensure transactions are recorded and assist employees with their credit card queries.
• Timely and accurate VAT submissions to authorities and ensure queries are timely resolved with respective Authorities.
• Manage local expense claims process and assist employees with expense claim related queries.
• Act as back up to the accountant.

Qualifications & Experience

National diploma in Accounting / Finance or equivalent.

• 2 – 3 years’ experience in the accounting environment or as an accounts payable clerk.
• High level of PC literacy - good knowledge of Excel.
• A working knowledge of SAP R3.

Competencies

• Deadline driven
• Effective time management
• Thoroughness
• Critical information seeking
• Team player
• Problem solving
• Attention to details
• Organised

go to method of application »

Job Description

• Apply cost effectiveness principles in everyday delivery to contribute to achievement of departmental financial targets
• Deliver results efficiently by applying cost saving principles when ordering stationary, booking flights and attending to the executives needs while upholding AECI standards
• Deliver results by effectively managing the Group CFO’s time and aligning with Executive’s targets and deadlines in order to contribute to AECI principles
• Monitor relevant expenses against annual budget for division and/or events in achievement of departmental financial objectives
• Provide input into formulation of departmental budgets
• Manage allocated budget through monitoring and seeking cost effective ways of achieving departmental goals
• Create and maintain relationships with internal and external stakeholders on all levels in order to speak to AECI values of efficiency and effectiveness
• Conduct one on one meetings with managers and executives to ensure needs are understood
• Develop and maintain relationships to build trust and ensure continuity
• Maintain open and trusting relationships with all stakeholders
• Coordinate end to end supplier relationship management process for select operational vendors by implementing a structured process of business and supplier engagement and supplier performance management (with tracking)

Duties & Responsibilities

• Apply cost effectiveness principles in everyday delivery to contribute to achievement of departmental financial targets
• Deliver results efficiently by applying cost saving principles when ordering stationary, booking flights and attending to the executives needs while upholding AECI standards
• Deliver results by effectively managing the Group CFO’s time and aligning with Executive’s targets and deadlines in order to contribute to AECI principles
• Monitor relevant expenses against annual budget for division and/or events in achievement of departmental financial objectives
• Provide input into formulation of departmental budgets
• Manage allocated budget through monitoring and seeking cost effective ways of achieving departmental goals
• Create and maintain relationships with internal and external stakeholders on all levels in order to speak to AECI values of efficiency and effectiveness
• Conduct one on one meetings with managers and executives to ensure needs are understood
• Develop and maintain relationships to build trust and ensure continuity
• Maintain open and trusting relationships with all stakeholders
• Coordinate end to end supplier relationship management process for select operational vendors by implementing a structured process of business and supplier engagement and supplier performance management (with tracking)

Qualifications & Experience

• Matric with certificate in Office Management
• Degree in Administration
• 10 years executive board member PA experience
• Administrative procedures and systems
• Advanced power point and MS Excel, Intermediate MS Outlook Divisional service offerings
• Accpac E Proc advanced

Competencies

• Planning and Organizing
• Quality Orientation
• Tenacity
• Adaptability
• Initiating Action
• Building Customer Loyalty