Executive Personal Assistant at AECI Limited

Job Description

• Apply cost effectiveness principles in everyday delivery to contribute to achievement of departmental financial targets
• Deliver results efficiently by applying cost saving principles when ordering stationary, booking flights and attending to the executives needs while upholding AECI standards
• Deliver results by effectively managing the Group CFO’s time and aligning with Executive’s targets and deadlines in order to contribute to AECI principles
• Monitor relevant expenses against annual budget for division and/or events in achievement of departmental financial objectives
• Provide input into formulation of departmental budgets
• Manage allocated budget through monitoring and seeking cost effective ways of achieving departmental goals
• Create and maintain relationships with internal and external stakeholders on all levels in order to speak to AECI values of efficiency and effectiveness
• Conduct one on one meetings with managers and executives to ensure needs are understood
• Develop and maintain relationships to build trust and ensure continuity
• Maintain open and trusting relationships with all stakeholders
• Coordinate end to end supplier relationship management process for select operational vendors by implementing a structured process of business and supplier engagement and supplier performance management (with tracking)

Duties & Responsibilities

• Apply cost effectiveness principles in everyday delivery to contribute to achievement of departmental financial targets
• Deliver results efficiently by applying cost saving principles when ordering stationary, booking flights and attending to the executives needs while upholding AECI standards
• Deliver results by effectively managing the Group CFO’s time and aligning with Executive’s targets and deadlines in order to contribute to AECI principles
• Monitor relevant expenses against annual budget for division and/or events in achievement of departmental financial objectives
• Provide input into formulation of departmental budgets
• Manage allocated budget through monitoring and seeking cost effective ways of achieving departmental goals
• Create and maintain relationships with internal and external stakeholders on all levels in order to speak to AECI values of efficiency and effectiveness
• Conduct one on one meetings with managers and executives to ensure needs are understood
• Develop and maintain relationships to build trust and ensure continuity
• Maintain open and trusting relationships with all stakeholders
• Coordinate end to end supplier relationship management process for select operational vendors by implementing a structured process of business and supplier engagement and supplier performance management (with tracking)

Qualifications & Experience

• Matric with certificate in Office Management
• Degree in Administration
• 10 years executive board member PA experience
• Administrative procedures and systems
• Advanced power point and MS Excel, Intermediate MS Outlook Divisional service offerings
• Accpac E Proc advanced

Competencies

• Planning and Organizing
• Quality Orientation
• Tenacity
• Adaptability
• Initiating Action
• Building Customer Loyalty