Accounts Payable Clerk at Dermalogica

Job Description

• Dermalogica is looking for an organised, dynamic and experienced Accounts Payable Clerk with strong attention to detail to join our Finance team. The core purpose of this role is to be the point of contact for internal and external stakeholders on payments, invoicing and supplier accounts, while driving efficiency through our AP automation platform, Traild, which is integrated with our Syspro ERP.

Roles and Responsibilities

Invoice and Payment Processing

• Accurately process local and foreign invoices through Traild, reviewing AI-captured data, confirming coding, and allocating costs to the correct GL accounts and cost centres.
• Manage the AP inbox and Traild queue daily, resolving exceptions and clearing flagged items promptly.
• Perform two-way and three-way matching of invoices to purchase orders and GRNs within Traild for inventory items.
• Process landed cost tracking (LCT) entries for shipping invoices accurately and on time.
• Ensure all debit order invoices are received and processed on time.
• Prepare and process supplier payments via electronic transfer once invoices are approved through the Traild workflow.

Reconciliations

• Request statements from vendors in line with their payment terms.
• Prepare accurate and timely supplier reconciliations, leveraging Traild’s automated statement reconciliation where applicable.
• Reconcile vendor statements against the Syspro ledger and subledgers, following up on reconciling items until cleared.
• Complete weekly and monthly bank reconciliations.
• Drive weekly and monthly GRN clearing and reconciliation in collaboration with the warehouse team.

Petty Cash

• Reconcile petty cash claims by matching all invoices/receipts received from petty cash holders to the petty cash reconciliation submitted, investigating variances, and ensuring amounts fully agree before reimbursement and posting.

Expense Management

• Process staff expenses accurately for payment.
• Monitor and track company expenses related to accounts payable, surfacing variances and trends to the Finance Manager.

Month End and Year End

• Drive the month-end and year-end close process for AP.
• Reconcile AP ageing and related GL accounts.
• Support cash flow management together with the Finance Manager.

Controls and Compliance

• Use Traild’s vendor verification, fraud and error detection alerts to safeguard payments, ensuring vendor banking details are verified before any payment is released.
• Maintain compliance with company policies, internal financial controls and relevant regulations.
• Perform any ad hoc duties as required by the immediate supervisor or management.

Requirements

• Education: Diploma or equivalent in Finance.
• Experience: 5+ years’ experience in accounts payable (AP).
• Systems: Sound understanding of ERP systems (preferably Syspro). Experience with Traild or a similar AP automation platform is highly advantageous.
• Industry experience: Retail/FMCG.

Competencies

• Adapting to change: Quick to adapt to shifting priorities and to learn new software and tools, including AI-driven AP platforms.
• Detail orientated: Excellent accuracy across high-volume invoice processing.
• Organised: Strong time management skills, with the ability to consistently meet recurring deadlines.
• Integrity: Adheres to principles and values; maintains confidentiality and handles financial information with discretion.
• Working with people: A team player, willing to collaborate closely with the wider Finance team, Marketing, Sales, and the Warehouse.