Accounts Payable Clerk at The Heineken Company

Key Requirements:

Perform transactional processing and administrative support of the Accounts Payable function, which include:

• Verification of Invoice data to PO information
• Processing of Invoices on SAPR/3 system
• Review and Approve Invoices on Coupa portal for integration to SAP.
• Reconcile allocated vendor (supplier) accounts per agreed KPI’s.
• Review and follow-up on outstanding reconciling items.
• Handling all queries via Service Now platform within agreed SLA’s.
• Record keeping of weekly/monthly performance stats for KPI’s.
• Attend relevant supplier meetings.
• Engage with business units regarding invoice queries.
• Risk Management & Governance and Compliance
• Ensure compliance to Procure to Pay policies, procedures and contracts.
• BSR (BEST Statement Reader) utilized to complete accurate reconciliations.
• Daily processing of invoices and Reconciliations in Financial Accounting
• Processing invoices through ReadSoft Process Director
• Monitor and manage documents in Error in PD for AP
• Follow-up on PO exceptions (missing GR, Price /Quantity mismatch) Resolve FI and Form approval issues.
• Review, cross reference and reject duplicates.
• Approve Invoices on Coupa platform to integrate to SAP.
• Monitor, review, and action where required documents in Coupa (not in approved status)
• Prepare and complete monthly creditors’ reconciliations for all applicable accounts.
• Follow-up and resolve outstanding reconciling items
• Effective resolution of vendor queries 
• Vendor Invoice Age Analysis and Reconciliation performances
• Review unpaid invoices.
• Extract/create Stats for KPIs and save on MS Teams
• Service Now: Perform effective query resolution and escalate where unable to assist or resolve.
• Supplier engagements meetings where required.     
• Drive continuous improvement in area of responsibility.
• Optimize and improve systems and work processes to drive productivity and reduce cost.
• Participate in benchmarking and process improvement initiatives to improve controls and make processes more effective/efficient.
• Take responsibility for own development and contribute to team effectiveness.
• Develop effective manager and peer working relations.
• Take responsibility of own performance goals and personal growth

Qualification and experience:

• Grade 12 with Maths and Accounting as subjects:
• Additional tertiary education in Finance/Accounting will be to your advantage.
• Minimum 1-3 years accounts payable or general accounting experience which include: experience in Creditors Function in FMCG company.
• Knowledge of general accounting procedures
• Experience in the following technologies will be given preference: SAP, Readsoft –Process Director and Coupa
• Knowledgeable/experience using purchasing systems (ideally SAP, Readsoft, Coupa ), MS Word, Excel, PowerPoint and Outlook Strong Accounting skills
• Professional approach and the ability to maintain good internal and external relationships. 
• Strong internal and external customer service. 
• Team Orientation: Ability to work within a team and demonstrate willingness to participate in and learn other team responsibilities.
• Experience/Ability to process high volume entries within agreed time limits.
• Strong problem-solving skills
• Excellent communication skills
• Ability to organize, prioritize, and accomplish multiple tasks rapidly with attention to detail