Accounts Payable Reconciliation Supervisor (Permanent Position) at Lancet Laboratories

Job Summary:

• To lead and manage the Reconciliation team in ensuring the accuracy, completeness, and timeliness of all reconciliations, invoicing, and stock-related transactions. The role ensures compliance with financial policies, supports audit requirements, and provides effective oversight of vendor accounts, workflows, and system processes. Through strong team leadership and operational control, the position contributes to maintaining financial integrity, optimising payment accuracy, and supporting business efficiency within the Accounts Payable function.

Minimum Criteria Needed:

• Grade 12 or relevant NQF level 4 qualification
• 3 Year Financial/ Accounting Qualification

Minimum Experience:

• Team Leader/Supervisory experience preferred
• 2- 5 years working experience in Account Payables/ Finance/ Accounting
• Experience in procurement and stock control will be advantageous

 Relevant Job Knowledge:

• Understanding of financial principles.
• Accounts Payable experience
• Advanced Excel

 Key Performmance Areas:

Team Management

• Lead and mentor the team to achieve performance objectives.
• Conduct meetings, performance reviews, and provide feedback to support growth.
• Oversee attendance, leave, task allocation, and adherence to organisational policies and procedures.
• Foster a positive, collaborative work environment.
• Manage HR and disciplinary matters appropriately.

Accounts Reconciliation

• Maintain detailed Accounts Payable working instructions for the Reconciliations Team.
• Monitor workflows, system support, and email correspondence related to vendor payments.
• Provide reconciliation and system support to enable Accounts Payable managers to maintain the age analysis of outstanding items
• Resolve escalated queries.
• Oversee the accuracy and completeness of “Received not invoiced” reports.
• Capture invoice journal to clear outstanding reconciliation items (e.g., credit notes, transfers, re-invoices, rounding errors).
• Oversee filing and review of weekly, monthly, prepayment, and urgent balance reports.
• Oversee, review and sign-off reconciliations.
• Ensure signed off reconciliations are filed in line with company policies and procedures.
• Facilitate internal (IA & QA) and external audits.
• Liaise with Management and provide feedback regarding any anomalies or issues.
• Required to perform ad hoc duties as assigned by Management.

Rental Invoicing

• Review and approve all rental invoice (weekly and monthly).

Stock & Delivery Management

• Receipt deliveries on behalf of sites where proof of delivery exists.
• Ensure that the Cost Per Billable purchase orders is accurate.
• Investigate and escalate non-receipted or short-receipted deliveries with sites and Regional Managers.
• Compile and review Price Variance reports and ensure procurement issues are timeously resolved, escalating issues as necessary.
• Follow-up with central and regional warehouses regarding delivery and stock issues- where invoice and delivery note doesn’t match.

Compliance

• Ensure all activities comply with internal control procedures and working instructions.
• Monitor and escalate vendor payment problems.

Competencies:

• Attention To Detail
• Planning and organising
• Delivering results and meeting customer expectations
• Analysing
• Deciding and Initiating action
• Persuading and Influencing
• Following Instructions and Procedures
• Leading and Supervising
• Coping with pressures and setbacks
• Adhering to principles & values
• Financial Acumen

Deadline:1st December,2025