Administration Clerk - Pretoria - Rosslyn at Bidvest International Logistics

Job Purpose    

To ensure that all processing and filing of documents for all the customers are done in accordance with the BidvestIL Standard Operating Procedures. Attends to all administrative functions as per instruction from superior.                                

Qualifications & Experience    

• Grade 12 or equivalent
• 1-2 years experience in administration (Warehouseing exp, is an added advantage)
• 1-2 years experience in capturing POD's
• Customer Services Experience;
• WMS experience advantageous. ( Cargowise)
• Knowledge of hazardous chemicals and environments

Key Responsibilities    

PLANNING AND ORGANISING

RECEIPTS:

• Ensure that all documentation is received .E.G MSDS , Packing lists , Return Note, Delivery Note
• Ensure all relevant documentation is scanned and filed daily. Original to be kept on file.
• Create receipt on CW1, print he pallet ID's and hand over to the putaway operator
• Ensure that all bin verification are captured and filed.
• Complete the capturing on CW1 and finalize the receipt
• Forward the receiving documentation to the client requesting ASN document to inbound
• Ensure on time mails to be sent to all relevant people 

DESPATCHES:

• Ensure that all documents  are received prior to cargo being despatched
• Ensure documents are correct for dispatching of cargo
• Ensure that when notified of a dispatch it is entered in the daily workload
• Capture all information according to the clients delivery note into ISC or  CW1, DN number, product code, quantity and required date
• Submit the picking slip to the ops supervisor for picking, communicate the dispatch date
• Once pick slip is complete, make sure all cargo is picked correct and signed by picker and supervisor
• Compile documents for dispatch, check physical stock against the delivery note and place documents in the outbound tray
• Alert Superiors of any deviation and descrepancies.
• Ensure on time mails to be sent to all relevant people

BILLING:

• Ensure that Billing is updated daily excample receipts and dispatches 

INVENTORY MANAGEMENT:

• To maintain and update all stock report on a daily basis .
• Ensure that all variances are investigated throughly and documented
• Ensure all veriances are comunicated to Client and Management.
• Ensure all verifications and counts are done by an operator and are completed and accurate,
• Reconcile the physical figures counted against the system figures
• Ensure that by the end off every month, stock count is conducted for all your clients
• Ensure all documentations are treated as important and filed neatly and correctly.
• Do cycle and stock count reguilarly 

MAINTENANCE OF THE WAREHOUSE MANAGEMENT SYSTEM:

• Ensure that bin to bin  transfers are updated on the system timeously.  (Grouping, and Item Manage)

Skills & Competencies    

• Ability to work unsupervised, high energy level, high level of responsibility and integrity.
• Ability to handle stress and to work under pressure.
• Good verbal communication skills. 
• Planning and organisational skills.
• Attention to detail.
• High effeciency levels.