Administrative Assistant at Empact Group

Purpose of the Role

• We’re looking for a detail-oriented Administrative Assistant/Stock Controller to join our team. The ideal candidate will provide efficient administrative support to the on-site management team while maintaining accurate inventory control for accommodation, laundry, and related services.

Education and experience requirements:

• Grade 12 (Matric).
• 2–3 years of relevant experience in administration or stock control.
• Proficient in MS Excel and general computer literacy.
• Strong attention to detail and organizational skills.
• Clear communication skills (written & verbal).
• A clear criminal record.
• Qualification in Administration, Logistics, or Supply Chain Management.
• Previous experience in a remote site or hospitality environment.
• Knowledge of Food Safety and Occupational Health & Safety regulations.
• Self-motivated and adaptable to change.

Key areas of responsibility:

Administration & Reporting

• Maintain accurate and secure filing systems.
• Capture and process financial and stock data in company systems.
• Prepare daily, weekly, and monthly reports on inventory, expenses, and consumption.
• Assist with invoicing, reconciliations, and supplier queries.

Stock Control & Inventory Management

• Receive, record, and issue stock in accordance with company procedures.
• Conduct regular stock counts and investigate variances.
• Monitor and maintain stock levels to ensure timely replenishment.
• Support procurement and ensure all purchase orders are completed accurately.

Team & Compliance Support

• Support the camp supervisor and colleagues as needed.
• Ensure adherence to company policies, H&S, and Food Safety standards.
• Attend relevant training sessions and contribute to a positive team culture.