Administrative Officer at Clover S.A. Proprietary Limited

Clover George is urgently looking for a Administrative Officer to fill a role.  Start date is as soon as possible.  The individual must have strong Administrative capabilities.  The individual must make sure that correct administrative procedures are adhered to such that the stock reaches the correct export country, in order to avoid penalties paid.

Requirements    

• Grade 12 or equivalent NQF4 
• Business English: Fluent 
• Shifts/Weekend/Public Holidays 
• Working in extreme conditions 
• Computer literacy (Intermediate) 
• Experience in working with senior management 

Competencies    

• Acts with honesty and consistency  
• Must be a team player  
• Interpersonal effectiveness  
• Administrative capabilities  
• Communicates effectively  
• Ability to apply numerical principles  

Duties and Responsibilities    
Handle communications with the state veterinary 

• Communicate with Department of Agriculture, Planners, Export branches, Customers and Warehouse team 
• Ensure correct movement and health certificates are obtained timeously  

Handle claims  

• Investigate claims and ensure that they are passed correctly by the Distribution Administrative department 
• Ensure correct documentation is obtained for processing the Production (A1), from the relevant export branch 
• Ensure correct documentation is obtained for processing Insurance claims  
• Follow up on claims and sign off the A5/Insurance Write Off 

Handle stock issues  

• Ensure correct stock is captured, picked timeously and loaded into the correct truck/s 
• Send invoice and route numbers to Head Office  
• Ensure truck/s is sealed once loaded and that seal numbers are recorded in a register 
• Arrange deliveries for internal orders  

Check invoices  

• Ensure correct stock reflects on invoices  
• Ensure the Load Controllers records expiry date and batch numbers for cheese, butter and condensed milk 
• Ensure the manifest contains the correct information 
• Ensure that all certificates pertaining to the load are attached to invoices  

Oversee inspection  

• Prepare all necessary documentation  
• Do pre-inspection on the truck and stock before the final inspection with Health Inspector  
• Do inspection with the Health Inspector when required  

Conduct administrative activities  

• Ensure all filing is done daily  

Deadline:22nd July,2025