Administrative Officer: Losses & Claims REF NO: 3/3/1/93/2026 at Department of Agriculture(DOA)

REQUIREMENTS :

• Applicants must be in possession of a Grade 12 Certificate and National Diploma in Public Administration / Public Management / Business Administration / Business Management /Public Finance / Financial Accounting / Financial Management. Minimum of 1 year experience in losses and claims administration.
• Job related knowledge: Public Service Regulation, Financial procedures, Treasury Regulations, Basic Accounting System (BAS).
• Job related skills: Computer literacy, interpersonal skills, organising and planning skills, communication skills (written and verbal), analytical skills, problem solving skills and financial management skills. 

DUTIES :

• Administration of losses and claims. Conduct compliance review of losses and claims invoices. Conduct investigations of losses and claim by liaising with different stakeholders.
• Compile and /or review memos to Legal Services to obtain a legal opinion. Ensure that legal opinions are implemented. Maintain and update registers for losses and claims. Provide input in the review of policies and Standard Operating Procedures. Conduct awareness within the department on losses and claims. Monthly and quarterly reporting. Clearing of suspense account
•  Compile journals to clear the Damage Vehicle Suspense Account. Prepare reconciliation of processed journals to Losses & Claims Registers for accuracy and completeness. Render general office support services. Supervise, motivate and develop staff through individual performance agreements. Provide assistance in the development and / reviewing of the operational plan. Compile various submissions / memoranda and responses.
• Administer leave forms / attend to queries. Make travel / conference bookings and confirmations. Provide secretariat services. Administer the procurement of goods and services. Compile, manage and maintain the Demand Management Plan. Compile, manage and maintain the Procurement Plan.