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  • Posted: Oct 14, 2021
    Deadline: Not specified
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    We are Mondi: IN TOUCH EVERY DAY Mondi is an international packaging and paper Group, employing around 25,000 people across more than 30 countries. Our key operations are located in central Europe, Russia, North America and South Africa. In 2016, Mondi had revenues of €6.7 billion and a return on capital employed of 20.3%. We are fully inte...
    Read more about this company

     

    Administrator Central

    Purpose Of The Position

    Reporting to the Head of Forestry Operations, Central Region, the incumbent of this position will provide a Receptionist / Administrative support service to the regional office situated in Piet Retief.

    EDUCATION

    Min Education Required

    Grade 12

    TERTIARY: ESSENTIAL

    National Diploma in Office / Business Administration / Secretarial or similar equivalent commercial qualification

    Job Experience

    Minimum 3 years general admin/receptionist experience.

    Responsibilities / Kpas

    • To portray a positive image of the company

    • General reception duties: Front desk, switchboard, etc.

    • General Office Administration including, but not limited to:

    • Recording of Electricity, Water, Telephone and any other related expenditure and invoices as required

    • Debtor invoicing and loading onto SAP with correct approvals, distributing to Debtors and filing

    • Creating purchase requisitions, following up on quotations, order numbers and invoices, workflow, obtaining of signatures on quotations and invoices

    • Accurately taking and conveying messages to relevant employees

    • Updating and distributing of regional telephone lists

    • Drawing monthly telephone reports

    • Handling and record keeping of daily Courier Services

    • Receiving, sorting and distributing daily mail and parcels

    • Managing visitors’ sign in and visitors’ book. Announcing visitors to staff after sign in

    • Keeping filing up do date

    • Ensuring a well maintained stationery and grocery management system

    • Weekly checking and reporting on boardroom crockery

    • Boardroom and meeting venue bookings, arranging refreshments or lunches for meetings, function organizing and accommodation/flight bookings

    • Taking & distributing minutes of meetings

    • Providing a general purchasing and account payment function to the BU in compliance with Mondi’s Corporate Governance policy & Procurement Procedures, including the managing of open orders and accruals.

    • Executing any other reasonable BU-specific tasks as may be necessary from time to time for the successful functioning of the area.

    • Checking reception first aid bag and reporting to OHP

    Job Competencies / Attributes/Skills – Essential

    • Computer literate (MS Office) with knowledge of SAP a definite advantage

    • Pleasant personality with ability to interact at all levels

    • Excellent interpersonal skills with professional approach to all

    • Good administration skills

    • Good communication skills

    • Fluency in English – IsiZulu an advantage

    • Attention to detail

    • Understanding of corporate governance

    • Understanding of compliance to procurement procedures

    • Valid Driving license

    Method of Application

    Interested and qualified? Go to Mondi Group on mondi.hua.hrsmart.com to apply

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