Administrator Central at Mondi Group

PURPOSE OF THE POSITION:
Reporting to the Head of Forestry Operations, Central Region, the incumbent of this position will provide a Receptionist / Administrative support service to the regional office situated in Piet Retief.

EDUCATION     

• MIN EDUCATION REQUIRED:
• Grade 12

TERTIARY: ESSENTIAL    

• National Diploma in Office / Business Administration / Secretarial or similar equivalent commercial qualification

JOB EXPERIENCE:

• Minimum 3 years general admin/receptionist experience.

RESPONSIBILITIES / KPAS:

   To portray a positive image of the company 
   General reception duties: Front desk, switchboard, etc.
   General Office Administration including, but not limited to:

•       Recording of Electricity, Water, Telephone and any other related expenditure and invoices as required
•       Debtor invoicing and loading onto SAP with correct approvals, distributing to Debtors and filing
•       Creating purchase requisitions, following up on quotations, order numbers and invoices, workflow, obtaining of signatures on quotations and invoices
•       Accurately taking and conveying messages to relevant employees 
•       Updating and distributing of regional telephone lists
•       Drawing monthly telephone reports
•       Handling and record keeping of daily Courier Services
•       Receiving, sorting and distributing daily mail and parcels
•       Managing visitors’ sign in and visitors’ book. Announcing visitors to staff after sign in
•       Keeping filing up do date
•       Ensuring a well maintained stationery and grocery management system
•       Weekly checking and reporting on boardroom crockery 
•       Boardroom and meeting venue bookings, arranging refreshments or lunches for meetings, function organizing and accommodation/flight bookings

   Taking & distributing minutes of meetings

•    Providing a general purchasing and account payment function to the BU in compliance with Mondi’s Corporate Governance policy & Procurement Procedures, including the managing of          open orders and accruals.
•    Executing any other reasonable BU-specific tasks as may be necessary from time to time for the successful functioning of the area. 
•    Checking reception first aid bag and reporting to OHP

JOB COMPETENCIES / ATTRIBUTES/SKILLS – ESSENTIAL

•    Computer literate (MS Office) with knowledge of SAP a definite advantage
•    Pleasant personality with ability to interact at all levels
•    Excellent interpersonal skills with professional approach to all
•    Good administration skills
•    Good communication skills 
•    Fluency in English – IsiZulu an advantage
•    Attention to detail
•    Understanding of corporate governance
•    Understanding of compliance to procurement procedures
•    Valid Driving license