Administrator: Procurement at Liquid Intelligent Technologies

Description

• We looking to appoint an Administrator: Procurement to  provide support to procurement teams by performing general administrative duties and ordering equipment and materials for their projects. Working in this position involves organizing, creation of purchase requisitions, keeping records updated, storing documents, and solving invoice/order issues. The procurement administrator requires excellent organization skills, people skills, and should know his/her way around word documents and spreadsheets. 

E-Procurement 

• Reports and performs applicable tasks required on the E-Procurement tool (RFX Tracker, Contract Management Database) utilisation, where applicable and when the system can be used, no manual processes (phone, email) to be allowed
• Ensure that all suppliers on Procurement platform (SAGE/MS Dynamics) – all suppliers on Procurement platform (MS Dynamics) must mirror the suppliers on Intend (e-procurement
• Maintains the Contract dashboard and timeously alerts the relevant stakeholders on contracts that need attention.

Vendor Management

• Timeous Supplier on-boarding – the amount of time it takes a supplier to be registered on Procurement platform (SAGE/MS Dynamics) and therefore eligible for business with Africa Data Centre
• Analyse and perform necessary tasks for Supplier Tail Rationalisation – 

Reporting

• Open Purchase Requisition Reporting to the P&SC Team, to Business for review and feedback

Purchase orders placed reporting.

• Open and overdue Purchase Orders including open order value – reduction in % month on month for open orders

Relationship Management

• Provide excellent customer service and ensure that a professional manner is always maintained with customers.
• Ensures ALL approved documents are kept and managed in a safe environment for Audit purposes. (Archived in appropriate folders)
• Ensure the relevant internal stakeholders have access to important records/folders (MS Teams and SharePoint access)

Requirements
Qualifications Required

• Matric or equivalent to NQF Level 4
• Relevant Tertiary Qualification

Experience Required

• Minimum 3-5 years' experience in Procurement/Business Administration
• Minimum 3-5 years Procurement and Supply Chain Management

Related Knowledge Required

• Working experience with e-procurement tools
• Excellent computer skills using the Microsoft Office suite and databases
• Understanding of the Procurement and Supply Chain environment
• Attention to detail
• Organized/systematic.