Administrator at SA Metal Group

The Administrator focuses on all Admin related duties include, amongst others:

• Creating order numbers from quotations.
• Sending order numbers to suppliers.
• Ensure that invoices from suppliers are obtained as soon as the job is done and facilitated for payments.
• Ensure that invoices are correctly processed and all related queries are clarified.
• Scheduling and attending meetings, creating and distributing agendas at least a day before the meeting.
• Accurately taking minutes during meetings and ensuring that minutes are distributed at least a day before the next meeting.
• Assisting with the purchasing of mechanical equipment and spares.
• Assisting with coordinating and planning daily maintenance and repair activities.
• Making photocopies, printing and faxing documents as and when required.
• Timeously handling telephone and email enquiries and escalating to the manager when not resolved.
• Developing and maintaining an effective filing system, ensuring that documents are filed electronically and manually.
• Creating order numbers from quotations.
• Sending order numbers to suppliers.
• Ensure that invoices from suppliers are obtained as soon as the job is done and facilitated for payments.
• Ensure that invoices are correctly processed and all related queries are clarified.
• Scheduling and attending meetings, creating and distributing agendas at least a day before the meeting.
• Accurately taking minutes during meetings and ensuring that minutes are distributed at least a day before the next meeting.
• Assisting with the purchasing of mechanical equipment and spares.
• Assisting with coordinating and planning daily maintenance and repair activities.
• Making photocopies, printing and faxing documents as and when required.
• Timeously handling telephone and email enquiries and escalating to the manager when not resolved.
• Developing and maintaining an effective filing system, ensuring that documents are filed electronically and manually.

QUALIFYING EXPERIENCE

• Grade 12
• Proficient knowledge of Microsoft Office – Advance Excel knowledge
• At least 5 years’ experience in a similar role

QUALIFYING ATTRIBUTES

• Hard working and self-motivated
• Effective communication skills – verbal and written
• Time management and organisational skills
• Display a professional work approach
• Verbal and written communication skills
• Ability to work independently and as part of a team
• Willingness to assist in other divisions/departments as required by operational requirements.
• Willing to work overtime as and when required
• Ability to work under pressure.
• Problem solving skills.

SKILLS

• Administrative
• Project
• Logistics
• Project Planning
• Time Management

Experience

• 3 to 5 years