Administrator Stock and Sales (Centurion) at AFGRI Equipment

Description

• The purpose of this role is to reconcile actual stock to various documentation and systems and invoice stock to customers according to contract.

Requirements

REQUIRED MINIMUM EDUCATION/TRAINING    

• Grade 12

REQUIRED MINIMUM WORK EXPERIENCE            

• 2 years clerical experience in an agricultural environment

KEY PERFORMANCE AREAS         

• Timeously prepare contracts for delivery and confirm the accuracy of the deal sheet.
• Update contracts after new season prices have been received.
• Submit contracts to the client and ensure that the signed contracts are returned before the cut-off time.
• Update contract codes and status on the AGRIS system.
• Ensure that contract documents are filed electronically.
• Provide necessary documentation to the line manager when clients are handed over for non-payment.
• Monitor AGRIS system integrations.
• Capture tonnages delivered to non-AFGRI silos.
• Report non-deliveries on contracts and increase or decrease contracts according to policy.
• Release non-AFGRI silo certificates and stock after payment.
• Ensure settlements are in line with cost lines.
• Ensure invoices are sent to customers for payment and follow-up non-payment of invoices.
• Ensure that all payment and price queries are resolved timeously.
• Reconcile and capture all inbound and outbound transactions received from silos.
• Request silo certificates from the silo to ensure on-time delivery to the JSE.
• Ensure timely payment for silo cost accounts and follow up on any outstanding cost account invoices and queries.
• Invoice the tonnages onto a contract and confirm that stock levels are updated.
• Invoice sales contracts as per stock availability.
• Request upgrade of stock if required for outstanding contracts.
• Reconcile all invoices against the AGRIS system.
• Management of the ESC (electronic Silo Certificate) system.
• Reconcile the ESC, Minibem and non-AFGRI stock confirmations with the AGRIS system.
• Investigate stock differences and correct them accordingly.
• Reconcile the hedge report with the AGRIS bin report.
• Provide on-the-job training for new employees in the department.
• As the superuser, assist all departments on AGRIS.

TECHNICAL KNOWLEDGE/ COMPETENCIES          

• Computer literacy (MS Office)
• Knowledge of agriculture
• Understanding of AGRIS system will be advantageous
• Verbal and written communication skills

BEHAVIOURAL COMPETENCIES 

• Accuracy and attention to detail
• Stress management
• Accountability
• Result orientated
• Teamwork

Closing Date: 24 February 2026