Contract Administrator (Centurion) at AFGRI Equipment

Description

• Capture purchase contracts received from marketers and traders onto the AFGRI system according to negotiated deals and relay daily pricelists to silos.

Requirements

REQUIRED MINIMUM EDUCATION/TRAINING

• Grade 12
• Relevant tertiary qualification in Business Administration will be an advantage

REQUIRED MINIMUM WORK EXPERIENCE

• 2 years administration experience in an agricultural environment

KEY PERFORMANCE AREAS

• Print and confirm the accuracy of the deal sheet
• Update contract after new season prices received
• Print the contract and send to client
• Follow up to receive signed contracts within cut-off time
• Update the AGRIS system with contract codes and status
• Scan and electronically file signed documents
• Provide necessary documentation to the manager when clients handed over for non-payment
• Monitor AGRIS system integrations
• Prepare contract in time for delivery date
• Manually capture tonnages delivered to non-AFGRI silos
• Reporting of non-deliveries on contracts
• Increase or decrease contracts according to policy
• Follow up on deliveries related to advanced payments
• Obtain permission and correct cost lines as per management
• Ensure all discounts are in line with the contract and system
• Reconcile settlement with costlines
• Ensure blocks on all advances in order not to make double payments
• Ensure correct payments on contract at all times, and facilitate any changes required
• Claim back any non-delivery costs from the customer due to client cancellation
• Send bad debts to AFGRI Financial Services for collection and follow-up
• Timeously resolve client queries with regard to payments
• Reconcile delivery transactions and auto close with SAFEX file
• Data capture new client data via SAP to AGRIS
• Confirm accuracy of new data
• Report any new, incorrect or omissions to data
• Test data compared to season of contracts per commodity season
• Report on unsigned contracts, unapproved contracts and non-deliveries on contracts
• Calculate and report commissions by marketer and product
• Assist auditors by providing signed documents and other information requested

TECHNICAL KNOWLEDGE/ COMPETENCIES          

• Computer literacy (MS Office)
• Knowledge of agriculture
• Understanding of AGRIS system will be advantageous
• Verbal and written communication skills

BEHAVIOURAL COMPETENCIES 

• Accuracy and attention to detail
• Stress management
• Accountability
• Result orientated
• Teamwork

Closing Date: 24 February 2026