Administrator at University of Western Cape

• The Department of Psychology in the Faculty of Community and Health Sciences has a growing reputation as a leading educational provider for undergraduate and postgraduate professional Psychology programmes. The Faculty of Community and Health Sciences is seeking to permanently appoint an Administrator within the Department of Psychology.

The successful incumbent will be responsible for the following, amongst others:

• Academic Administration (Assist with the applications and admissions process, check documentation, contact applicants, liaise with Faculty Office and internal stakeholders regarding the final selections, assist with postgraduate Promotions process etc.).
• Enquiry Management (Respond to queries (verbal, written or telephonic) relating to programmes offered in the Department in consultation with Heads of Departments).
• Marketing & Recruitment (Assist with all marketing, recruitment and promotional drives for the department).
• Marks Administration (Capture all marks on marks administration system (UG / PG: assignments, tutorials, tests, exams, SDAs, associate students).
• Committee Administration (Compile agenda items and meeting documentation as required by Faculty and Institutional committees etc.).
• Financial Administration (Create order numbers, assets administration, monitoring of departmental budgets, monitoring and management of restricted entities in conjunction with the HoD, assist with budget reports from the financial systems.).
• Event Organisation (Organizing events, communicating with internal and external stakeholders).
• Meeting Administration (Arrange meetings as required, meeting administration including scheduling, collating relevant documentation, securing venues, arranging catering, etc.).
• Human Resources Administration (Draw up contracts in consultation with HOD, liaise with employees regarding relevant documents for contracts, liaise with Faculty office HR person and submit contracts, record keeping of contracts, work study management).

Minimum Requirements

• Three-year post-matric qualification (NQF7) with two years of Higher Education experience OR Matric plus three to five years of Higher Education experience. 
• Proficient in MS Office (e.g. Word/Excel/PowerPoint). 
• Working knowledge and experience of a Financial Administration Tool. 
• Working knowledge and experience of a Student Enrolment Management System. 
• Experience in Post-Graduate student administration and the student life cycle. 

Added Advantages:

• Excellent organisational and time management skills. 
• A high level of assertiveness. 
• Planning and problem-solving skills. 
• Attention to detail with high levels of accuracy.  
• The ability to work under pressure. 
• Fluency in 2 or more official South African languages. 
• Working knowledge and experience of marks administration system.

Deadline:15th October,2025