Admissions and Graduation Assistant - FTC X2 at The Independent Institute of Education (IIE)

Key Performance Areas:

Admissions Administration:

• Evaluation and Approval of non-standard admissions with guidance from the Admissions team.
• Tracking and auditing conditional admissions together with the Admissions team.
• Auditing of admissions on the NSC Exception Reports and registrar verifying such admissions on the Student Information System. Escalating any erroneous admissions to the relevant line manager.

 Graduation Administration:

• Verifying and quality assuring the graduation documents which includes but are not limited to proof of identity, system identity numbers, names and surname as per ID/passport, school leaving and higher qualifications, study visas/ relevant study approval document, etc.
• Pulling the prescribed academic results reports off the student information system.
• Processing all qualifying students for graduation on the Student Information System once the Students’ Academic Transcripts have been checked and the students qualify to graduate.
• Updating the graduating student’s registration status.
• Escalating any erroneous graduations to the Assistant Registrar/Senior Assistant Registrar.
• Assisting with any other graduation and admission related queries and tasks as required.

Qualifications:

• The candidate must hold at least an NQF Level 5 Higher Certificate or equivalent.

Experience:

• At least 6 months experience with graduations and admissions in the higher education sector.

Competencies:

• Excel intermediate level
• Working with academic systems 
• Attention to detail
• Planning
• Communication
• Interpersonal
• Administrative
• Work Under Pressure
• Assertiveness
• Customer Focused
• Multi-tasking