AP Clerk: Rentals and Utilities at TFG (The Foschini Group)

Position Description:

The AP Rentals Clerk within the Accounts Payable SSC function will support the Team Manager: Utilities and Rentals, by processing timeously and accurately all rental, rates and utilities payment transactions.

This role will be responsible for ensuring deliverables are executed as per the time and quality standards agreed in the Accounts Payable SLAs.

Responsibilities

• Ensure that all Vendor Master data is correctly updated and Landlords receive all remittance advices;
• Update and align Store Master data with store trading status and utility information;
• Ensure that all queries and complaints are timeously resolved;
• Process all monthly rental payments across all trading divisions;
• Process all monthly payments for all store utility contracts and accounts across all trading divisions;
• Monitor and assess all unpaid utilities and ensure the resolution of all exceptions;
• Process any outstanding utility arrear accounts for TFG stores - do the initial investigation and advise on any over or underpayments;
• Ensure that all overpayments for rentals are accurately and speedily recovered from Landlords;
• Extract monthly interfaces of SAP and SAP FI for relevant contracts to ensure accuracy of payments (completing RERAPP Vendor and profit centre checks);
• Review vendor debit balances for validity and accuracy and make relevant journal adjustments;
• Process vendor information changes and update on required systems;
• Ensure that all Vendor Master data is correctly updated and Landlords receive all remittance advices;
• Update and align Store Master data with store trading status and utility information;
• Ensure that all queries and complaints are timeously resolved;
• Update USD based contracts in SAP with the correct exchange rates applied;
• Update municipal rates in SAP, as and when required to ensure accurate rates on system;
• Perform the processing and closing of municipal accounts payments for closed stores;
• Process all SBR payments and accruals;
• Perform and complete all utilities and rental reconciliations;
• Ensure accurate recordkeeping for all accounting activities for audit purposes;
• Work alongside the Accounts Payable teams to ensure all month end and year end processes are accurate and completed as per the agreed timelines and guidelines;
• Where required, escalate requests and queries accurately and timeously to the Team Manager: Utilities and Rentals or the Lease Admin Team;
• Complete all processes and activities in line with the SLAs for the Accounts Payable function.

Skills and attributes

• Strong computer skills with good functional knowledge
• Attention to detail
• Time management
• Planning skills 

Experience

• 1-3 years of relevant working experience
• Experience in the Property division is advantageous

Qualification

• Matric required, with an advanced Diploma or equivalent certification in Finance/Accounting as preferable