Assistant Contract Manager - Logistics at Bidvest Prestige

Role Purpose

• The People Logistics Supervisor is responsible for the daily coordination, management, and safe execution of all personnel transportation operations across the site. This role ensures the efficient, timely, and compliant movement of employees, contractors, and visitors between company locations (e.g., main facility, satellite parking, accommodation sites, and remote work areas).
• The Supervisor acts as a critical link between the Area Manager, driving team, and key departments including HR, Operations, and Security.

Key Responsibilities
People & Team Management

• Lead, supervise, and motivate a team of drivers and logistics assistants, promoting a culture of safety, accountability, and service excellence
• Manage driver schedules, shifts, and vehicle allocations to ensure full operational coverage
• Conduct performance coaching, address employee concerns, and drive continuous improvement
• Ensure all drivers are trained on safety standards, defensive driving, routes, and company policies
• Monitor andenforce compliance with licensing, certifications, and transport regulations

Planning & Operational Excellence

• Plan and continuously optimise routes and schedules for efficiency, cost reduction, and improved service delivery
• Oversee daily dispatch and end-of-shift processes, ensuring accuracy of logs and reporting
• Act as first point of escalation for transport-related issues (delays, breakdowns, incidents, complaints)
• Implement immediate corrective actions and escalate as required
• Collaborate with HR and Operations to align transport plans with workforce demands and peak periods

Safety, Fleet & Compliance

• Enforce compliance with all transport regulations, company safety standards, and site-specific requirements
• Coordinate vehicle maintenance schedules with Fleet/Workshop teams to ensure operational readiness
• Conduct regular audits of vehicle inspections and driver compliance (pre- and post-trip checks)
• Ensure proper control and security of company assets (vehicles, fuel cards, keys, communication devices)
• Maintain accurate and up-to-date records of operations, incidents, maintenance, and fuel usage

Administration & Reporting

• Track and analyse KPIs such as:
• On-time performance
• Vehicle utilisation
• Fuel consumption
• Maintenance costs
• Incident rates
• Prepare daily, weekly, and monthly performance reports
• Identify trends, risks, and opportunities for operational improvement
• Manage transport-related costs and support budget control initiatives

Minimum Requirements

• Minimum 3+ years’ experience in people logistics (transporting 50+ personnel)
• Proven experience in route planning and transport operations
• Strong leadership and team management capability
• Knowledge of transport compliance, safety standards, and scheduling practices
• Ability to work under pressure in a fast-paced, 24/7 operational environment

Working Conditions

• Combination of office-based planning and on-site operational supervision
• Required to work flexible shifts, including nights, weekends, and public holidays
• Regular standing, walking, and outdoor work in varying weather conditions

Key Competencies

• Leadership & people management
• Planning & organisation
• Problem-solving and decision-making
• Communication & stakeholder engagement
• Attention to detail and compliance focus