Assistant Director Level 9- Demand Management at Gauteng Department of Health

Requirements :

• Grade 12 (Matric) / Equivalent plus NQF level 7 or relevant qualification in Supply Chain Management. Minimum of 3 years as Material Recording Clerk Level 7/ Supervisor in Supply Chain Management environment. Ability to work under pressure and meet deadlines.
• Leadership and team supervision, planning and organising, problem solving and decision making, communication ( verbal and written), attention to detail and accuracy, Computer skills (Microsoft package, mainly MS excel). Ability to interpret and implement policies, directives, and guidelines of Gauteng Department of Health.
• Must have the understanding and knowledge of Supply Chain Management and the following prescripts: PFMA, PPPFA, PPR 2022, Treasury Regulations, BBBEE and Treasury Notes.
• Analytical Skills (Added): Proven ability to perform financial calculations, and the development of multi-weighted scoring models for evaluations. Willing to undergo vetting and security clearance. Valid Driver’s Licence and Knowledge of SAP system added as advantage.

Duties :

• Manage and coordinate the full Demand Management function of the institution by reviewing, analysing and consolidating procurement requirements in line with operational needs, service delivery priorities and approved budgets.
• Conduct demand forecasting based on historical consumption trends, patient volumes, stock movement and departmental plans to ensure proactive procurement planning, minimise emergency purchases and prevent stock-outs.
• Analyse the frequency and value of non-contract requests and identify opportunities for strategic sourcing, demand aggregation and cost optimisation. Ensure compliance with sourcing governance by scrutinising all procurement requests to confirm the availability of items on transversal, provincial or departmental contracts prior to the initiation of RFQ processes. Conduct due diligence with Head Office: Contract Management before any item is classified as non-contract.
• Ensure all procurement activities comply with applicable legislation, Treasury Regulations, SCM prescripts, departmental SOPs and tender conditions, thereby reducing irregular expenditure and strengthening internal controls. Undertake market research and cost analysis by assessing supplier trends, prevailing market conditions and pricing benchmarks for goods and services. Determine market-related prices for non-contract procurement requests, analyse market intelligence and make informed sourcing recommendations that support value-for-money procurement decisions and measurable cost savings.
• Coordinate the compilation, consolidation and monitoring of the Annual Procurement Plan (APP) by collecting and verifying procurement inputs from all end-user departments in accordance with prescribed templates. Assess alignment of procurement plans to strategic objectives, approved budgets and operational priorities, submit consolidated plans for approval by the Accounting Officer, and monitor implementation with regular variance reporting.
• Manage specification and quotation processes by determining whether approved specifications exist for requested commodities and overseeing the development of clear, unbiased and compliant specifications or Terms of Reference where required. Ensure specifications incorporate quality standards, regulatory requirements and special conditions where applicable.
• Facilitate and quality assure RFQs, quotations and sourcing documentation to improve turnaround times and minimise delays arising from incomplete submissions.
• Facilitate effective stakeholder coordination between Supply Chain Management, Finance, end-users, clinical departments and Head Office: Contract Management. Provide professional advisory support on procurement planning, sourcing compliance and demand management matters.
• Participate in management forums and resolve operational bottlenecks to enhance internal customer service and procurement efficiency. Strengthen governance, risk management and audit readiness by identifying risks such as split orders, repetitive deviations, poor planning and contract leakage. Implement corrective controls, maintain accurate records, prepare documentation for audits and management reviews, and ensure continuous compliance with governance standards.
• Manage reporting and management information systems by compiling weekly, monthly and quarterly demand management reports. Monitor procurement lead times, APP progress, sourcing compliance, expenditure trends and savings achieved. Provide management dashboards and accurate data to support strategic decision-making.
• Lead and manage staff within the Demand Management unit by allocating duties, supervising outputs, conducting quality assurance, managing performance agreements, discipline, attendance and leave, and ensuring employee development through coaching and training. Promote a culture of accountability, professionalism, high performance and continuous improvement.

Closing Date : 21-05-2026