Assistant Director: Supply Chain & Asset Management Ref No: AC2/1/26 at Ikhala Public TVET College

REQUIREMENTS :

• Grade 12 or equivalent NQF level 4 qualification. An appropriate recognised National Diploma/Degree in Supply Chain Management or Logistics Management or relevant qualification (NQF 6/7). Three (3) to five (5) yearsexperience in Supply Chain Management (tender and logistics Management). At least 3 years must be at a supervisory level. Computer literacy. Valid driver’s license.

Competencies:

• Knowledge of the PFMA, PPPFA, Treasury Regulations, Supply Chain Framework Act and BBEE Act. Understanding of the Supply Chain Management cycle which includes demand, acquisition, logistics, and disposal and supplier relationship management. Understanding of Asset Management. National treasury’s Supply Chain Management guidelines. Administrative.

Skills:

• Planning and organizing; Financial management; Report writing; Communication and interpersonal; Proble solving; Computer literacy; Analytical; Client oriented; Project management;  Team leadership & People management.

DUTIES :

• Developing, reviewing, implementing and monitoring SCM policies in line with relevant legislation: Ensuring the implementation and monitoring of Supply Chain policy. Introducing the systems for provisioning, procurement, stock control and reporting.
• Identifying preference point system and appropriate goals per commodity in terms of preferential procurement policy objectives.
• Conducting awareness on approved SCM policies.
• Overseeing the procurement of good and services for the college: Ensuring that all procurement is following the Supply Chain Management (SCM) policies and procedures of the college.
• Ensuring that all official orders are compiled and authorized within three days form the date of recipients of the quotations or comparative schedules.
• Aligning procurement plan, policies and strategies with the annual budget
• Manage the revision on summary of quotations, specifications and all documents supplied by the suppliers in order to comply with prescribed requirements.
• Ensure that purchase orders are generated, approved and processed.
• Ensuring that the receipt of goods and services are submitted to finance department for processing.
• Overseeing the development, maintenance and utilization of the central supplier database.
• Preparing and maintaining accurate records and documentation on all solicitations,  responses, purchases, contracts, correspondence and related follow up.
• Overseeing the administration of demand and acquisition: Managing the administration of tender briefing session.
• Managing preparation of a tender document upon receipt from tender bid specification committee.
• Managin preparation of logistics for the Evaluation and Adjudication Committees.
• Serving as an observer in the Evaluation and Adjudication Committee.
• Ensuring that adjudication is monitored and aligned with the preferential procurement strategy.
• Establishing the bid specification, bid evaluation, bid  adjudication committee and oversee the proper functioning of the committee.
• Ensuring the development and utilization of a supplier database and bid processes.
• Overseeing the management of assets for the college: Monitoring the implementation of the asset management plan of the college.
• Ensuring the barcoding of all existing and new assets are recorded on the relevant asset register.
• Reviewing the asset management register (hardcat), electronic filing system and manual register to ensure that it is always up to date and maintain for all current asset, movements and disposals.
• Providing guidelines on fruitless and wasteful expenditure regarding assets and the disposal of obsolete assets and on the reallocation of redundant.
• Ensuring and monitoring the asset count, verifications and office inspections of all assets and asset storerooms.
• Coordinating the receipt, processing and distribution of new assets.
• Overseeing identification of asset for disposal.
• Facilitate and recording of loss, damage or mismanagement of asset.
• Responsible for asset verification.
• Establishing asset disposal committee.
• Coordinating the internal,  external and unauthorized movements of assets.
• Validating loss control reports for quality and losses.
• Conducting loss analysis to identify trends, security shortcomings and investigating all losses.
• Ensuring an up-to-date database of service providers: Overseeing the development and utilization of a supplier database.
• Ensuring that manual records are kept for all documentation submitted by suppliers
• Ensuring that all suppliers’ information and documentation are confidential.
• Ensuring continuous maintenance of database.
• Monitoring the TVET college supplier’s database on the pastel system.
• Managing staff development: Rendering management service to the staff.
• Ensuring completion of performance agreements by all employees in the unit; Supervision of staff.