Assistant Director: Transport, Fleet and Travel Management at Department of Agriculture(DOA)

REQUIREMENTS :

• Applicants must be in possession of a National Diploma in Transport Management/ Public Administration/ Purchasing Management/ Supply Chain Management/ Logistics Management.
• Minimum of 3 years’ experience in transport, fleet and travel management environment at least on a Senior Officer Level (SL8).

DUTIES :

• Manage travel operations: Ensure that processes and systems are in place. Monitor performance of the appointed suppliers. Establish and maintain good relationship with suppliers. Attend to travel request from clients. Liaise with travel agent. Authorise payments manually.
• Manage GG/departmental and subsidized vehicles: Maintain an updated asset register and vehicle files. Coordinate the withdrawal of services with financial service providers. Monitor inspections conducted on vehicles. Authorise trip request by clients. Liaise with G-Fleet for license disk and distribute to Provincial Offices.
• Manage special events and conferences: Facilitate logistical support of departmental special events and conferences. Sourcing venue and accommodation facilities. Manage travel and transport of the delegates. Provide assistance in the management of EMS services. Check delegates during accreditation process. Authorise payments for Travel Management company and credit card, etc: Keep record of invoices received by the department. Monitor the account by updating distribution list. Ensure valid invoices are paid within 30 days. Reconciliation of accounts.
• Provide support and report to management and client offices: Provide and submit 30 days payment report to financial accounting and reporting. Verify and submit Accruals and payables. Compile age analysis and travel agent report to management. Provide advice and guidance to staff. Provide remittances and disbursement reports to the Suppliers.