Fresh Jobs at Department of Agriculture(DOA)

REQUIREMENTS :

• Successful applicants must be in possession of a Degree/ National Diploma in Transport Management/ Public Administration/ Business Administration/ Purchasing Management/ Supply Chain Management/ Logistics Management.
• Minimum of 3 year’s experience in Transport, Fleet and Travel Management environment on salary level 9. 

DUTIES :

• Manage travel operations: Manage the travel system. Ensure that processes are in place. Attend to travel requests and bookings. Establish and maintain good relationships with suppliers. Approve trip authorizations received from clients. Manage after hours and emergency travel services. Manage fleet and subsidized vehicles: Manage the fleet and subsidized vehicles. Manage the maintenance of the fleet register and records. Coordinate the withdrawal of services with financial services providers.
• Oversee inspection on vehicles, accidents, thefts and disposal of vehicles. Manage the license disk and number plates of departmental vehicles. Manage the utilisation of departmental, subsidized and hired vehicles. Manage traffic fines of the DOA. Approve trip authorizations received from clients. Manage special events and conferences: Ensure the facilitation of support during departmental events and conferences. Verify delegates during accreditation process. Manage the transportation of delegates. Manage the EMS (after hours) services.
• Manage payments for Travel and Transport Companies, Bank, etc: Manage the receipt of invoices, verification and processing of invoices. Ensure valid invoices are paid within 30 days with receipt of invoices. Manage the transactions for journal processing. Monitor the documents sent to internal control and payables. Manage the reconciliation of payments. Provide remittance advice, disbursements and list of invoices paid to the travel agents and blank, etc.
• Liaise with the travel management company and the bank regarding the travel account. Financial reporting: Manage the monthly reporting of the 30 days report. Prepare, submit and report on accruals and payables. Review the disclosure notes relating to transport and travel before submitting to Management. Attend to request for information and audit findings raised by Auditor General. 

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REQUIREMENTS :

• Applicants must be in possession of a National Diploma in Transport Management/ Public Administration/ Purchasing Management/ Supply Chain Management/ Logistics Management.
• Minimum of 3 years’ experience in transport, fleet and travel management environment at least on a Senior Officer Level (SL8).

DUTIES :

• Manage travel operations: Ensure that processes and systems are in place. Monitor performance of the appointed suppliers. Establish and maintain good relationship with suppliers. Attend to travel request from clients. Liaise with travel agent. Authorise payments manually.
• Manage GG/departmental and subsidized vehicles: Maintain an updated asset register and vehicle files. Coordinate the withdrawal of services with financial service providers. Monitor inspections conducted on vehicles. Authorise trip request by clients. Liaise with G-Fleet for license disk and distribute to Provincial Offices.
• Manage special events and conferences: Facilitate logistical support of departmental special events and conferences. Sourcing venue and accommodation facilities. Manage travel and transport of the delegates. Provide assistance in the management of EMS services. Check delegates during accreditation process. Authorise payments for Travel Management company and credit card, etc: Keep record of invoices received by the department. Monitor the account by updating distribution list. Ensure valid invoices are paid within 30 days. Reconciliation of accounts.
• Provide support and report to management and client offices: Provide and submit 30 days payment report to financial accounting and reporting. Verify and submit Accruals and payables. Compile age analysis and travel agent report to management. Provide advice and guidance to staff. Provide remittances and disbursement reports to the Suppliers. 

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REQUIREMENTS :

• Applicants must be in possession of a Grade 12 Certificate and Degree in Agriculture (NQF Level 7).
• Minimum of 2 years relevant experience in agriculture economics / food security / developmental research. 

DUTIES :

• Facilitate the design of programmes for food security and smallholder development. Coordinate the identification and design of programmes for food security and smallholder development across the country and the value chain. Conduct needs analysis for food security programmes and smallholder producers across the country. Coordinate the implementation of food security and smallholder development programmes. Interact with provinces, districts, and local municipalities towards implementation of food security and smallholder development programmes.
• Provide advisory services on food security programmes and smallholder development programmes. Facilitate the implementation of food security policies and frameworks for smallholder producers. Monitor and evaluate food security programmes in the provinces. Monitor the progress of smallholder producers funded by the departmental and other programmes.
• Ensure the alignment of departmental plans and programmes / projects in the provinces. Identify risk and challenges in the implementation of food security and smallholder development producers’ support. Provide inputs in the development of guidelines for food security and smallholder development programmes. Facilitate and coordinate analytical, synthesized reports. 

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REQUIREMENTS :

• Applicants must be in possession of a Grade 12 Certificate and a National Diploma in Forensic Investigations / Law / Auditing. Minimum of two (2) years of experience in Forensic Investigations

DUTIES :

• Perform the Planning of the preliminary reviews of the annual case management register projects according to the deliverables and timelines defined on the approved preliminary review projects plans. Perform the compilation of the electronic software of the Planning Phase Deliverables of the Forensic Investigations Directorate’s preliminary review projects allocated to this position, in line with the Chief Directorate’s quality standards, methodologies, policies and procedures on a continuous basis; and report progress to the Deputy Director: Forensic Investigations on a weekly basis. Perform the Execution of the preliminary reviews of the annual case management register projects according to the deliverables and timelines defined on the approved preliminary review projects plans.
• Perform the compilation of the electronic software of the Investigation Phase Deliverables of the Forensic Investigations Directorate’s preliminary review projects allocated to this position, in line with the Chief Directorate’s quality standards, methodologies, policies and procedures on a continuous basis; and report progress to the Deputy Director: Forensic Investigations on weekly basis. Perform the Reporting of the preliminary reviews of the annual case management register projects according to the deliverables and timelines defined on the approved preliminary review projects plans.
• Perform the compilation of the electronic software of the Reporting Phase Deliverables of the Forensic Investigations Directorate’s preliminary review projects allocated to this position, in line with the Chief Directorate’s quality standards, methodologies, policies and procedures on a continuous basis; and report progress to the Deputy Director: Forensic Investigations on a weekly basis. Perform the Closure of the preliminary review of the annual case management register projects according to the deliverables and timelines defined on the approved preliminary review projects plans.
• Perform the compilation of the electronic audit software of the Closure Phase Deliverables of the Forensic Investigations Directorate’s preliminary review projects allocated to this position, in line with the Chief Directorate’s quality standards, methodologies, policies and procedures on a continuous basis and report progress to the Deputy Director: Forensic Investigations on a weekly basis. 

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REQUIREMENTS :

• Applicants must be in possession of a Grade 12 Certificate and a National Diploma in Accounting / Auditing. Minimum of one (1) year credible and applicable experience (financial management, financial accounting, auditing). Membership of the Institute of Internal Auditors is recommended.

DUTIES :

• Plan the financial audit projects allocated to the employee. Organise opening meetings with clients. Attend opening meetings and compile minutes thereof. Prepare pre-audit survey (gathering background information e.g. acts, policies and procedures, legislations, previous audit reports and any other information related to the audit). Prepare a detailed system description which documents the entire process to be audited.
• Attend and participate in risk workshop with the audit client to identify and rate the audit risks per sub-process. Deliberate on the controls pertaining to each risk identified and produce a risk report. Conduct analytical reviews to identify patterns, trends etc in order to guide your sampling plan. Prepare audit programme to test the adequacy and effectiveness of the controls identified.
• Update teammate project file (ensure teammate is updated with all planning documents). Execute the defined scope of the financial audit projects allocated to the employee. Select a sample from the population. Prepare working papers. Execute the audit procedures according to the approved audit programme. Prepare the following documents whenever necessary: Document control sheet. Incomplete or missing documents.
• Factual correctness sheets. Collect audit evidence for each finding raised. Prepare finding sheets with relevant recommendations. Discussion of findings raised with relevant officials. Update teammate project file (ensure teammate is updated with all fieldwork documents including finding sheets). Report on the results of execution of the financial audit projects allocated to the employee. Participate in the compilation of the stream reports.
• Participate in the deliberation of the final report with audit manager and the audit client. Closure of the audit project. Organise closing meetings with clients. Prepare and discuss Audit Project Performance Evaluation. Complete the finding register. Update teammate project file (align findings raised and working papers to the final stream and Audit Committee reports). 

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REQUIREMENTS :

• Successful applicants must be in possession of a minimum of 3-year (NQF6) Diploma or B-Degree in Administration / Public Administration /Public Management /Office Management/ Management Assistant.
• Minimum of 2 years of experience in bursary administration, information management, database management and working with students in institutions of higher learning. Valid Driver’s Licence. 

DUTIES :

• Render recruitment and selection of department’s bursary holders. Conduct needs analysis annually to identify and prioritize skills in agriculture and produce annual bursary adverts. Facilitate the advertisement of bursary opportunities in the national print and electronic media. Distribute the advert and posters to the relevant stakeholders (Provincial Departments of Agriculture, municipalities, ARC, High School, Tertiary Institutions, community libraries, labour regional office, internet/intranet and members of the public).
• Conduct response handling on bursary application and execute the following: Receive, sort and capture application forms in response to the advert. Draft and send regret and acknowledgement letters and request outstanding documents. Conduct preliminary selection using the 14 points system of all relevant applications and prepare files for the selection committee. Organize and carry out all logistical arrangement to host the National Bursary Committee (NBC) meeting which finalizes bursary awards. Compile a comprehensive list of successful candidates approved by the selection committee.
• Prepare bursary award letters for new bursary holders in various fields of studies and informed candidates about the success of the bursary application. Coordinate the signing of bursary contracts by successful candidates. Respond to telephone queries and appeal letters from members of the public including emails and physical visits. Inform various institutions about new and current bursaries. Render administration and information management services. Create and continuously update files for each bursary holder with relevant documents. Populate and update databases: such as database of all beneficiaries, database of discontinued and suspension of studies, database of National Bursary Committee (NBC). Prepare financial guarantee letters for old bursary holders who are continuing with their studies, bursary reinstatement letters and bursary extension letters. Prepare and send confirmation list of all bursary holders of institution of learning.
• Compile fees structure per institution hosting DoA bursary holders and process payments of tuition, accommodation, books, meals and monthly allowance. Continuously analyse and verify the students accounts. Monitor expenditure of bursary funds by beneficiaries and compile monthly and quarterly reports thereof. Reconcile on monthly basis amount paid to institutions as per drawdown schedule of payments done by NFSAS against the approved fees structure. Compilation of reports. Receive, verify and process invoices payments of bursary funds to high school bursary holders. Compile Annual Report on the implementation of the External Bursary Scheme. Compile briefing reports of bursary awards. Compile ToRs of the bursary monitoring meetings. Compile minutes of the meetings. Compile and package necessary information (evidence) required by Auditor-General during auditing period. Conduct bursary monitoring meetings.
• Execute all logistical arrangements for bursary monitoring meeting (arrange venues, transport, invitation, agenda, documents etc). Conduct monitoring meetings at institutions of higher learning where DoA bursary holders are registered. Orientation meetings to check settlement of new bursary holders and to ensure that they have all resources. Group monitoring meetings to address bursary holders on cross cutting issues like External Bursary Policy and procedures, do’s and don’ts, what is covered by the bursary etc.
• Meetings with financial aid officers at institutions of higher learning and principals of schools to verify if bursary funds paid is used for the purpose it is meant for. Facilitate job / experiential placement of bursary holders within the department and with the relevant industries. Compile a list of bursary holder who need experiential / internship training or vacation work annually. Advise bursary holders to develop job search skills such as CV writing and job interview skills. Lobbying with employers from the sectors to recruit DoA completing bursary holders. Link bursary holders with companies and organisations after completion of studies. Provide secretarial support and general administrative support during interviews conducted to appoint completing bursary holders.