Deputy Director: Transport, Fleet and Travel Management at Department of Agriculture(DOA)

REQUIREMENTS :

• Successful applicants must be in possession of a Degree/ National Diploma in Transport Management/ Public Administration/ Business Administration/ Purchasing Management/ Supply Chain Management/ Logistics Management.
• Minimum of 3 year’s experience in Transport, Fleet and Travel Management environment on salary level 9. 

DUTIES :

• Manage travel operations: Manage the travel system. Ensure that processes are in place. Attend to travel requests and bookings. Establish and maintain good relationships with suppliers. Approve trip authorizations received from clients. Manage after hours and emergency travel services. Manage fleet and subsidized vehicles: Manage the fleet and subsidized vehicles. Manage the maintenance of the fleet register and records. Coordinate the withdrawal of services with financial services providers.
• Oversee inspection on vehicles, accidents, thefts and disposal of vehicles. Manage the license disk and number plates of departmental vehicles. Manage the utilisation of departmental, subsidized and hired vehicles. Manage traffic fines of the DOA. Approve trip authorizations received from clients. Manage special events and conferences: Ensure the facilitation of support during departmental events and conferences. Verify delegates during accreditation process. Manage the transportation of delegates. Manage the EMS (after hours) services.
• Manage payments for Travel and Transport Companies, Bank, etc: Manage the receipt of invoices, verification and processing of invoices. Ensure valid invoices are paid within 30 days with receipt of invoices. Manage the transactions for journal processing. Monitor the documents sent to internal control and payables. Manage the reconciliation of payments. Provide remittance advice, disbursements and list of invoices paid to the travel agents and blank, etc.
• Liaise with the travel management company and the bank regarding the travel account. Financial reporting: Manage the monthly reporting of the 30 days report. Prepare, submit and report on accruals and payables. Review the disclosure notes relating to transport and travel before submitting to Management. Attend to request for information and audit findings raised by Auditor General.