Assistant Finance Administrator at Transport Education Training Authority (TETA)

KEY PERFORMANCE AREAS

Support to Stakeholders  

• Provide advice to the chamber/business units in uploading compliant discretionary grants and administration payments;
• Provide feedback on payments submitted to the chambers/Business units within 30 days;
• Respond to queries from internal and External stakeholders within 48 hours.

Finance Administration

• Verify the payment claims received from the chambers and units against the contract deliverables;
• Verify the admin payments and travel invoices captured by SCM on the RFP system;
• Capturing invoices onto Sage X3 for DG and Admin claims and Creating Payment batches on Sage X3;
• Creating new vendors and capturing the banking details on Sage X3;
• Preparing the finance payment requisitions on finance related payments;
• Allocating the GL account, Project ID and activity numbers to payment claims received;
• Preparing the monthly creditors reconciliations;
• Filing of all finance documents electronically on the finance drive;
• Attending to the audit requests and other consultants related requests;
• Performing weekly bank reconciliations on all accounts;
• Capture any other journals as requested and assist in all other reconciliations and finance related duties;
• Perform asset verification and asset tagging;
• Update the commitment register (Contracts, payments, cancellations, surplus declarations).

RFP System and Project Module 

• Verifying and capturing of admin and DG payments on Sage X3;
• Verifying the DG Contracts Deliverables on paper trail.

Personal Development and Reporting

• Completion of HR requests timeously (Performance agreements, appraisal, Personal Development Plans, declarations of interests, etc);
• Transferring of knowledge to other Finance team members.

MINIMUM REQUIREMENTS

Experience and Qualification

• M+3 National Diploma in Accounting; 
• 1 years’ experience in Accounting/ Finance environment; 
• Knowledge of using Excel efficiently;
• Knowledge and understanding of accounting systems;
• Public sector experience will be an advantage.