Assistant Import Export Planner - Westville at RCL Foods

Minimum Requirements    

• BCOM Degree or minimum 2-year Diploma in International shipping
• Minimum of 2 years work experience in an import export environment
• Experience in Customs, Import, Export, Veterinary, PVOC (advantageous)
• FMCG Perishable Food background (advantageous)

Duties & Responsibilities    

Import / Export Coordination

• Liaise with all stakeholders to plan and confirm the full order process, through each milestone event.  
• Communication with customers, suppliers, transporters, shipping lines and clearing agents.
• Arrange and apply for all regulatory certificates, permits and inspections, as required.
• Complete all shipping documentation in accordance with SARS / SARB requirements.
• Close interaction with internal cross-functional teams across the Supply Chain.
• Perform research into global trading situations and statutory requirements.
• Make recommendations on where opportunities exist to improve the current import/export process.

Operational Planning:

• Liaise with the planning teams to ensure stock availability and avoid out of stock situations for import/export stock holdings.
• Update the planning trackers with the appropriate import/export information.
• Review alternate scenarios to address exceptions in the import/export process.
• Dealing with queries, customer requests and problem solving.
• Investigate route-cause analyses and corrective actions.
• Participate as an integral member of cross functional teams to deliver import / export orders as planned.
• Leveraging your decision making to drive optimal business practise, while improving time, costs, and process.

Reporting / Administration:

• Generate all import / export documentation.
• Updating shipping reports and the tracking portal.
• Report and share insight daily/weekly/monthly on global service levels across all markets, both internally and externally.
• Compile other reports as set out by management.
• Quality checking all documentation for correctness and maintaining records for audit control.
• Approving third party invoices and maintaining financial accounts.

Basic appreciation of:

• Import / Export Procedures and full documentation requirements.
• Clearing & forwarding.
• Road, Sea & Air.
• Veterinary and PVOC inspection services.
• Incoterms and global shipping practises.
• Demand and Supply Planning processes.

Personal Attributes:

• Initiative and assertiveness.
• Attention to detail.
• Ability to prioritise.
• High energy self-starter and team player.
• Resilience to focus on the solution instead of the problem.

Leadership Standards:

• Provide inspirational leadership.
• Create a culture of execution.
• Display business insight and innovate.
• Develop a customer service obsession.
• Develop commitment through engagement.
• Champion training and development of self and empowerment of others.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Take ownership and accountability for tasks and activities and demonstrate effective self-management.