Assistant Imports Exports Planner at Vector Logistics

JOB PURPOSE

• The purpose of the role is to make all operational, scheduling and planning decisions that fall within the ambit of responsibility

KEY RESPONSIBILITIES

Export Order Management

• Liaise with internal / external stakeholders to confirm order.
• Confirm shipment details.
• Liaise with transporter or C&F agents in order to schedule collections and expediting uplifts.
• Confirm stock for export is isolated and batch Information is confirmed.
• Arrange for Inspections (e.g. state vet).
• Apply, submit and receive relevant certificates.
• Oversee loading of container or vehicle to ensure correct procedure is being followed.
• Arrange all export documentation in accordance to SAP / pre-requirements.
• Collect original documentation and maintain records for traceability.

Import Order Management

• Liaise with internal / external stakeholders to confirm order.
• Confirm shipment details.
• Liaise with C&F Agents in order to schedule collections according to incoterms.
• Confirm quantities of stock to be Imported with internal stakeholders.
• Ensure correct documentation is completed and submitted.
• Arrange for transport of container from harbour / airport to destination.
• Arrange for destuffing of containers.

Planning

• Review alternate scenarios to address exceptions in the import/export process.
• Update the planning grids with the appropriate import/export information.
• Work closely with the production planning teams where appropriate to ensure that the anticipated production will meet the export requirement.
• Take instruction from the planning teams to ensure stock availability and avoid out of stock situations for import/export stock holdings.
• Ensure all decisions made drive optimal customer service while maximising profitability and minimising transport costs.

Portfolio Management

• Make recommendations on where opportunities exist to improve the current import/export process.

Project Coordination

• Participate as an integral member of cross functional teams to deliver business projects.

Administration

• Oversee filing and safeguarding of records within area of responsibility.
• Compile operational spreadsheets when required.

Reporting

• Report on current status daily and feedback weekly to management.
• Compile other reports as set out by management.
• Team Coordination
• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and clients’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions relating to product costing in collaboration with national training specialists.
• Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.
• Maintain a basic appreciation and awareness of employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.

Qualifications and Experience

• Bachelor of commerce in Supply Chain or equivalent international logistics Diploma.
• 1 - 2 years Imports/Exports experience.
• Previous experience in FMCG food products would be an advantage.
• Previous experience on SAP and SAP BW would be an advantage.