Fresh Jobs at Vector Logistics

Job Purpose

• To mitigate Company risk by executing route assignments through daily dispatching and debriefing of drivers and vehicles.  Coordinate the dispatch process per route and physically debrief of each route in order to support increased customer service and improve efficiencies in the business.

Key Responsibilities

Vehicle Dispatch

• Administer and monitor the uploaded system route allocations on a daily basis.
• Ensure that the vehicles are dispatched according to the agreed business process.
• Responsible for issuing all relevant documentation to the driver including equipment (including but not limited to) vehicle keys, fuel cards, thermometers and navigational tools.
• Check company resources and staff meet company standards as per the Daily Vehicle Checklist form.
• Ensure the Tracking trip sheet is correct as per the physical situation in terms of driver, vehicle and other resources before the vehicle leaves the depot. 
• Update or correct trip information on the Tracking system before vehicle leaves the depot.

Driver Debriefing

• Monitor real time fuel consumption, speeding, braking and other driving and vehicle performance exceptions prior to vehicle returning to the depot.
• Note exceptions of route in prereturn on the Tracking system eg. Door openings outside Decos.
• Liaise with Tracking on road Execution Agents.
• Retrieve the printed Debrief document and correct daily vehicle checklist prior to the drivers’ return.
• Debrief the drivers as they return
• Discuss, resolve and record any exceptions.
• Walk the vehicles to confirm no damage or issues as per the Daily Vehicle checklist.
• Get the driver to sign the Trip sheet, Debrief document and Daily vehicle checklist.
• Collect vehicle keys, fuel cards, thermometers and navigational tools in line the agreed business process.

Effective Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Manage colleagues and employees’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Matric
• Valid Code EB drivers’ licence
• Minimum of 2-3 years’ experience working in an administration/transport environment,   preferably within a FMCG environment
• SAP experience would be an advantage.

Skills and Competencies

• Transport routes
• Accepted fleet performance standards and associated risks § Relevant SAP module(s)
• Verbal and written communication
• Computer literacy (MS Excel)
• Report writing  
• Analytical thinking
• Numeracy
• Organisational awareness

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JOB PURPOSE

• The purpose of the role is to make all operational, scheduling and planning decisions that fall within the ambit of responsibility

KEY RESPONSIBILITIES

Export Order Management

• Liaise with internal / external stakeholders to confirm order.
• Confirm shipment details.
• Liaise with transporter or C&F agents in order to schedule collections and expediting uplifts.
• Confirm stock for export is isolated and batch Information is confirmed.
• Arrange for Inspections (e.g. state vet).
• Apply, submit and receive relevant certificates.
• Oversee loading of container or vehicle to ensure correct procedure is being followed.
• Arrange all export documentation in accordance to SAP / pre-requirements.
• Collect original documentation and maintain records for traceability.

Import Order Management

• Liaise with internal / external stakeholders to confirm order.
• Confirm shipment details.
• Liaise with C&F Agents in order to schedule collections according to incoterms.
• Confirm quantities of stock to be Imported with internal stakeholders.
• Ensure correct documentation is completed and submitted.
• Arrange for transport of container from harbour / airport to destination.
• Arrange for destuffing of containers.

Planning

• Review alternate scenarios to address exceptions in the import/export process.
• Update the planning grids with the appropriate import/export information.
• Work closely with the production planning teams where appropriate to ensure that the anticipated production will meet the export requirement.
• Take instruction from the planning teams to ensure stock availability and avoid out of stock situations for import/export stock holdings.
• Ensure all decisions made drive optimal customer service while maximising profitability and minimising transport costs.

Portfolio Management

• Make recommendations on where opportunities exist to improve the current import/export process.

Project Coordination

• Participate as an integral member of cross functional teams to deliver business projects.

Administration

• Oversee filing and safeguarding of records within area of responsibility.
• Compile operational spreadsheets when required.

Reporting

• Report on current status daily and feedback weekly to management.
• Compile other reports as set out by management.
• Team Coordination
• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning, prioritising and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and clients’ expectations and communicate appropriately.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
• Champion training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions relating to product costing in collaboration with national training specialists.
• Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.
• Maintain a basic appreciation and awareness of employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.

Qualifications and Experience

• Bachelor of commerce in Supply Chain or equivalent international logistics Diploma.
• 1 - 2 years Imports/Exports experience.
• Previous experience in FMCG food products would be an advantage.
• Previous experience on SAP and SAP BW would be an advantage.

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Job Purpose

• To oversee the safe receipt, storage, retrieval and timely dispatch of goods for PSD / CSD, thereby meeting customer service levels and reducing costs. 

Strategy Execution

• Work closely with the Warehouse Manager and/or Logistics Manager and the transport management team to ensure the delivery of an integrated supply chain benefit and strategic target achievement.
• Drive the implementation of improvements in PSD / CSD warehouse operations to achieve significant gains in efficiency.
• Ensure the implementation of warehouse best operating practices and standardised procedures / practices throughout the warehouse
• Manage the system for keeping PSD / CSD stock control systems up to date and plan future capacity requirements based on forward planning.

Operations Management

• Control and monitor PSD / CSD inventory levels and replenishment processes.
• Maintain the physical condition of the warehouse(s) by planning and implementing new design layouts in conjunction with the Warehouse Manager / Logistics Manager; inspecting facilities and equipment; issuing work orders for repair and requisitions for replacement.
• Manage PSD / CSD operational requirements by deploying warehouse operational and administrative employees and following up on work results.
• Continuously consider cost reducing strategies over all activities of the warehouse.
• Manage the housekeeping of the warehouse(s) and surrounding area.
• Plan the arrangement of goods within the warehouse and ensure special requirements for certain stock, such as chilled goods or fragile products are met.
• Manage the system of picking, checking and loading to ensure productivity and compliance targets are met.
• Ensures that all tasks, activities and operations that are carried out on the day shift are coordinated with night duties and activities.
• Effectively and in a timely manner communicate with the Logistics Manager and Warehouse Manager regarding any issues, exceptions or problems occurring on the nightshift that warrant their attention.
• Ensure customer orders are filled and placed on trucks in the proper order as described in   the loading procedures.
• Ensure that all orders leaving the warehouse are correctly packed and damage free.
• Manage the execution of the transport plan for PSD / CSD.
• Oversee returns and the document process back into SAP.
• Perform regular system health checks regarding replenishments, transfers, returns not completed.

Warehouse Administration Management

• Oversee the warehouse administration, ensuring that all goods receipting and issuing documents are accurately and promptly processed.
• Monitor the warehouse billing status.
• Ensure computerised administration and automated storage and retrieval systems are accurately maintained.
• Analyse and provide the inventory report, IN/OUT status report, dead stock report, goods age report, consumption report, manpower status report to the Logistics Manager.
• Audit daily labour and billing reports.

Warehouse Maintenance Management

• Oversee the planned and unplanned maintenance of warehouse equipment.
• Customers Service Level Management.
• Resolve issues encountered around damaged or short stock.

Risk Management

• Ensure ISO compliance throughout the warehouse(s), including health and safety and food safety.

Conduct daily health inspections and risk compliance inspections incorporating:

•  forklift inspections
•  lighting inspections
•  reachtruck inspections
•  facility inspections
•  damaged stock.
•  Participate in the risk committee and in HIRA workstudies.
•  Ensure warehouse compliance with all national and provincial legislation and regulations, international SHERQ standards and with company policy.
•  Ensure the safeguarding of warehouse operations and contents by
•  establishing and monitoring security procedures and protocols.

 Team Management

•  Monitor team performance and provide regular performance feedback.
• Coach and support the team where necessary to achieve objectives.
• Lead the team towards meeting the strategy and targets through regular communication and utilisation of the full organisational talent management tool set.
• Address poor performance in individuals and teams in accordance with company policy and the relevant legislation.
• Conduct regular meetings and ensure that records are kept and shared across the team and that action plans agreed to within team meetings are delivered upon.

Qualifications and Experience

• National Diploma in Warehouse/Logistics Management
• Valid Code EB drivers’ licence
• 4 - 6 years’ experience in a warehouse environment, 3 of which in a Supervisory / Team Leader position.