Assistant Officer: Finance Administrator at University of the Free State

Closing Date

5/3/2026

Duties and responsibilities:

• Perform monthly reconciliation of petty cash. 
• Arrange travel and accommodation bookings for the department. 
• Create interdepartmental journal transfers for internal ad hoc services rendered. 
• Ensure that procurement of goods and services is in line with the procurement and finance policies. 
• Obtain quotations from prospective service providers as requested by the department. 
• Ensure correctness of invoices with respect to all goods procured and services rendered. 
• Ensure goods and services are procured against the correct entities. 
• Verify monthly  departmental expenditure (entities). 
• Generate monthly reports of expenditure per entity. 
• Keep records for finance-related documents (quotes, invoices, PO’s)
• Process invoices for payment.
• Ensure all ad-hoc securities purchase orders (PO’s) are done, e.g. during registrations, graduations, protests, etc.
• Manage the assets register. 
• Balance all daily disc’s sales and paid traffic fines. 
• Create invoices for external stakeholders who make use of our ad hoc security. 
• Ensure that correct and relevant documentation is saved on the SharePoint for each transaction. 
• Perform monthly inventory stock takes. 
• Keep track of all ad hoc events and request PO’s and send journal requests (internal) and invoices (when external).
• Order and issue of stationery and keeping record thereof. 
• Perform regular asset audits and inform the assets division of any changes. 

Inherent requirements:

• Grade 12 or National Vocational Certificate on NQF level 4 (attach a copy).
• Relevant experience relating to the duties and responsibilities.
• Valid South African driver’s licence (attach a copy).

Recommendations:

• One (1) year of relevant working experience related to the duties and responsibilities
• N6/ National Diploma in Finance or Supply Chain Management (attach a copy).