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  • Posted: Feb 27, 2026
    Deadline: Not specified
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  • The University of the Free State (UFS) is one of the oldest institutions of higher education in South Africa. It opened its doors in 1904 on the Bloemfontein Campus with a mere six students in the Humanities. Since then, our institution has grown to more than 34 127 students, spread across seven faculties over three campuses. https://www.ufs.ac.za/about-the-...
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    Assistant Officer: Finance Administrator

    Closing Date

    5/3/2026

    Duties and responsibilities:

    • Perform monthly reconciliation of petty cash. 
    • Arrange travel and accommodation bookings for the department. 
    • Create interdepartmental journal transfers for internal ad hoc services rendered. 
    • Ensure that procurement of goods and services is in line with the procurement and finance policies. 
    • Obtain quotations from prospective service providers as requested by the department. 
    • Ensure correctness of invoices with respect to all goods procured and services rendered. 
    • Ensure goods and services are procured against the correct entities. 
    • Verify monthly  departmental expenditure (entities). 
    • Generate monthly reports of expenditure per entity. 
    • Keep records for finance-related documents (quotes, invoices, PO’s)
    • Process invoices for payment.
    • Ensure all ad-hoc securities purchase orders (PO’s) are done, e.g. during registrations, graduations, protests, etc.
    • Manage the assets register. 
    • Balance all daily disc’s sales and paid traffic fines. 
    • Create invoices for external stakeholders who make use of our ad hoc security. 
    • Ensure that correct and relevant documentation is saved on the SharePoint for each transaction. 
    • Perform monthly inventory stock takes. 
    • Keep track of all ad hoc events and request PO’s and send journal requests (internal) and invoices (when external).
    • Order and issue of stationery and keeping record thereof. 
    • Perform regular asset audits and inform the assets division of any changes. 

    Inherent requirements:

    • Grade 12 or National Vocational Certificate on NQF level 4 (attach a copy).
    • Relevant experience relating to the duties and responsibilities.
    • Valid South African driver’s licence (attach a copy).

    Recommendations:

    • One (1) year of relevant working experience related to the duties and responsibilities
    • N6/ National Diploma in Finance or Supply Chain Management (attach a copy). 

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    Method of Application

    Interested and qualified? Go to University of the Free State on ufs.hua.hrsmart.com to apply

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