Auction Clerk - Humansdorp at BKB Ltd

 JOB REQUIREMENTS

KNOWLEDGE AND EXPERIENCE

• Grade 12 with 2 years’ relevant experience
• Excellent computer literacy in MS office applications
• Must be fully bilingual; must be fully conversant in Afrikaans and English
• Valid driver’s license

SKILLS

• Ability to work independently combined with excellent interpersonal skills
• Analytical and problem solving skills
• Time management skills
• Attention to detail
• Excellent administrative skills

COMPETENCIES

• Accuracy
• Assertiveness
• Self-Confident
• Detail Orientated
• People Skills
• Punctual

KEY RESPONSIBILITIES

 Completion of auction admin and accounting:

• Create auction in auctioneering program.
• Register buyers and sellers.
• Input action roll.
• Conclusion of buyers/seller accounts on auctioneering program.
• Processing payments from buyers in accordance with terms selected at registration.
• Handing out, completing and input of complete buyers’ information on computer.
• Input of sellers’ information – Name Address, type of animal, etc.
• Input of weights, prices and buyers’ information.
• Print Sellers/Buyers’ invoices and ensure that it is signed.
• Reconcile buyer and seller quantities and correlate to auction roll.

Bank and Auction Reconciliations:

• Print list of accounts receivable.
• Print payment method report and reconcile to cash received.
• Compare with auction summary and do a reconciliation of the auction.
• Deposit any cash receipts within 24 business hours.
• E-mail auction file and supporting documents to business area administrative coordinators.

Client Services:

• Handle all enquiries from sellers, buyers, clients and personnel pertaining to the auction.

General Duties:

• Any other instructions as received from managers.

Administrative Responsibilities:

• Ensure that computers, accessories, paper, toner/ink, electric cables, buyer cards, calculator and stationery are readily available at auctions as per checklist.
• Ensure that the administrative bio-security measures are in place. (APAC registration, State veterinarian contact details, terms and conditions, other important notices)
• Complete K1 for new buyers/sellers and K3 for changes in information.
• Maintenance of laptops and printers.
• File auction documentation.
• Maintain archives of auction files.
• Follow up on debtors as requested by business area manager (support function).