Audio Visual Project Manager - Cape Town at Fundi

Job Summary

Our client is is looking for a Audio & Visual Project Manager to oversee the planning, execution, and delivery of audio visual projects for their clients! Our client specialises in brand strategy, design, and innovation. They work with clients to create and enhance their brand identity, utilising a blend of creativity, technology, and strategic thinking. Their services encompass various aspects of brand development, including visual identity, messaging, and user experience design. Based in Salt River, Cape Town, they are offering a hybrid work environment (in-office every Monday).

Main Responsibilities:
Audio Visual Project Manager:

The responsibilities of an Audio Visual (AV) project manager include supervising all personnel and activities related to audiovisual installation, construction, financing, scheduling, coordinating required resources, and collecting materials for an event.

Key Performance Areas :

•  Supplier Management
•  Client and Supplier Liaison
•  Project Management (AV)
•  Finance Management (AV)

Internal Process Management (AV)

Supplier Management:

•  Establish & Maintain key supplier relationships:
•  Source and vet key suppliers for all required AV, Rigging, Staging & Build requirements.
•  Manage supplier costing to ensure best negotiated rates
•  Manage supplier timelines to ensure sourced items or staff arrive on time
•  Manage supplier payments & financial onboarding

Client and Supplier Liaison:

•  Receive briefs from client and accurate relay brief information to internal stakeholders
•  Keep clients up to date with any and all movement on their projects
•  Manage client expectations - Budgets, Timelines, Deliverables etc.
•  Maintain client and supplier relationships with regular communication
•  Ensure that any developments or deliverables are handed to client timeously and professionally
•  Attend regular client update meetings on projects

Project Management (AV):

•  Manage all Audio Visual and Build components of events from start to finish, including but not limited to:
  •  Lighting
  •  Staging
  •  Rigging
  •  Event Audio
  •  Large scale LED Screens
  •  Production Desks with content management for screens
  •  Projection
•  Manage all staffing requirements for all Audio Visual components of events from start to finish

Finance Management (AV):

•  Ensure all supplier invoices are loaded for payment on internal systems timeously
•  Ensure all costs are billed to client including markups where needed
•  Ensure a minimum profitability on projects
•  Ensure that all payment and invoicing processes are followed correctly and timeously

Internal Process Management (AV):

•  Ensure all established internal processes are followed correctly
•  Identify and Establish new processes within the AV department
•  Identify key markets and investments for the AV department

Company Events:

•  Use mediums available to attract new sales (where possible) to hand over to the GM, Sales Manager and/or team
•  Provide meaningful feedback to the GM, Sales manager and/or team after every event
•  Know & understand suppliers & the offerings as well as being able to negotiate rates
•  Positively assist project coordinators to best reach event success in every client touchpoint
•  Constantly upskill yourself with the intention of becoming the best in your field

Qualifications:

• Bachelor's Degree in a relevant field such as event management, audio engineering, or business administration.
• Certifications in project management (e.g., PMP, PRINCE2) and/or audiovisual technology (e.g., AVIXA certifications) are advantageous.

Skills:

• In-depth knowledge of audiovisual equipment, lighting, staging, rigging, and production desks.
• Proficiency in using project management tools like Monday.com, ClickUp, or similar software.
• Understanding of finance management principles, including budgeting, cost control, and profitability analysis.
• Ability to source, vet, negotiate with, and manage relationships with AV suppliers.
• Strong communication skills to liaise effectively with clients, suppliers, and internal stakeholders.
• Leadership qualities to coordinate teams, delegate tasks, and drive project success.
• Problem-solving ability to identify and address challenges proactively.
• Strong organisational skills to manage multiple tasks, deadlines, and resources simultaneously.
• Attention to detail to ensure accuracy in project planning, documentation, and execution.
• Flexibility to adapt to changing project requirements and client preferences.
• Collaborative mindset to work effectively with cross-functional teams.
• Client focus and commitment to delivering solutions that meet or exceed client expectations.
• Proven track record in audio visual project management and relevant industry experience.
• Passion for innovation and a commitment to upskilling and continuous learning.