Banking Administrator at Bryte Insurance Company Limited

Key Tasks & Accountabilities:

Functional Management:

• Effective and accurate processing and payment of non-operational expenses
• Ensure correct allocation of payments to correct cost center through adherence to internal processes
• Check all authorizations of invoices by comparing signed invoice with specimen signature
• Ensure all processing and payments are conducted according to statements received, unless otherwise approved by management
• Ensure all statements are authorized by delegated authority
• Verify that all new or renewed contracts are paid and processed in compliance with contracts and systems
• Input all relevant details of statements accurately and timeously
• Ensure and validate accuracy of supplier information (e.g. VAT number of supplier and Bryte)
• Ensure accurate flow of statement processing
• Check for duplication of statements and if detected, take corrective action or escalate
• Ensure only one payment is made per statement
• Gain authorization of payment requests and raise request for payments within timelines
• Ensure cheque requisitions are accurately completed and accompanied with all supporting documentation (e.g. approved statement or authorized invoice)
• Obtain authorization for change of banking details from delegated authority
• If requested, print and fax up date list to suppliers as proof of payment timeously
• Escalate all system emergencies to manager
• Print appropriate supplier driven reports
• Analyse AP analysis and follow up on payments not paid monthly
• Resolve all supplier queries or escalate and follow up to ensure resolution

Effective management of transaction allocation (reconciliations):

• Allocate receipts to all of the various sub systems of Bryte
• Ensure all monies are allocated to the correct business area through the system
• Identify when cheques have passed through the system and ensure that they are traced and loaded within 24 hours
• Liaise with the bank on a daily basis to gather any further information required to process transaction
• Respond quickly to requests, taking care to gather, collate and check the correct information before responding to the client
• Maintain confidentiality in respect of all client information 
• Follow up all queries and transactions until resolved or escalate to the team leader if unable to settle
• Ensure amounts outstanding are not excessive
• Become familiar with deposit action to assist in allocation
• Ensure the allocation of premiums from brokers to debtors accounts is conducted timeously and accurately
• Raise any system errors or enhancements to the team leader to assist in practical application for system users

Effective management of accounts receivable:

• Notify bank reconciliation account technicians of any receipt of payments (i.e. collection of over the counter monies)
• Capture receipt information into accounts receivable system
• Print statements and forward to the relevant department (e.g. printing department) to facilitate their maintenance of administrative processes and procedures
• Resolve or escalate queries form internal department

Leadership Accountabilities

• Model behaviours that demonstrate commitment to Bryte’s guiding principles. 
• Take action to manage own personal development and encourage others to do the same

Qualifications & Experience:

• Finance qualification
• Minimum 3-5 years’ experience in banking administration

Capabilities:

• Analytical
• Financial management
• Collaboration
• Initiative
• Problem solving
• Strategic thinking
• Knowledge sharing
• Effective communication with internal and external stakeholders
• Detail oriented, accurate and organized
• Prioritize tasks and complete duties within a specified time frame