Billing Clerk - Pretoria at RCL Foods

Job Description    
RCL FOODS is seeking a Billing Clerk  to join our RCL FOODS Division.  The role will be based in Pretoria West and report to the Shift Warehouse Controller. RCL FOODS is looking for an individual with a take-charge attitude, has decision making abilities, has strong compliance and work ethic.

To receive the loading documents from the Checker and capture the billing information on SAP to create an invoice for the Customer and a trip sheet for the Driver.

Minimum Requirements    
Minimum qualification and experience requirements

• Matric
• Relevant SAP experience

Knowledge

• Billing principles and processes
• Warehouse based business processes and practices
• Warehouse methodologies and proinciples

Skills

• System skills (SAP)
• Literacy
• Numeracy
• Organisational Awareness

Duties & Responsibilities 

Billing

• Compile the documents and records from different sources such as sales receipts, purchase orders, shipping invoices, credit slips, and tax statements.
• Calculate the invoice total and any discounts or special rates that apply
• C systems
• Ensure the amounts captured into the system correlate with the receipts
• Send the bills to customers electronically via e-mail.
• Resolve billing-related issues for customers
• Maintain copies of invoices for recordkeeping purposes
• Contact clients and customers to make sure their information is current and accurate
• Issue credit memos
• Correct discrepancies and inaccurate bills
• Complete ad hoc invoicing and reconciliations
• Ensure customer invoices and related delivery documentation is available prior to vehicle depature
• Administer and implement all paperwork, delivery notes, invoices as per defined procedures and Group standards
• Maintain timely input to SAP and ensure accurate transaction records
• Check invoices ensuring compliance with VAT legislation

Information and Data Managment

• Accurately and regularly capture data into the information system to enable access to reliable data and reporting for trend analysis and decision making

Ad hoc Administration

• File and safeguard records and invoices within area of responsibility
• Compile ad hoc spread sheets
• Track and report returned merchandise
• Safety and Security
• Comply with applicable company policies including those pertaining, but not limited to health, safety, environment, risk and quality and HACCP/ISO
• Conduct housekeeping within working area in accordance with standard operating procedures.

Effective Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution
• Manage colleagues’ expectations and communicate appropriately
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives

KPI's

• Compliance with documentation and safeguarding policies and practices
• Accuracy of billing documentation and related data
• Timeliness of billing
• Customer satisfaction
• State (order) of filing and documentation