Bookkeeper at Trafalgar Property and Financial Services

Responsibilities include (but are not limited to):

Monthly PTB Review

• Analysis of General Ledger accounts to ensure accuracy, completeness and validity of information. Qdocs to be used as a cross reference.
• Capturing of journal entries to correct misallocations and to update external and investment account balances.
• Noting any variances or concerns on the Chairman Pack report and escalating same to the designated Community Scheme Managers
• Advising the Community Scheme Managers of new or existing insolvent schemes.
• Monthly updating of municipal reconciliations.
• Monthly escalation of insurance claim, petty cash and legal fee enquiries to the Community Scheme Managers
• Monthly recording of PTB distribution date on building control schedu

Budget Preparation and Loading

• Prepare the annual budget using the Trafalgar template and Budget Questionnaire.
• Unibase Multi month columnar report and Qdocs invoice report to be used to cross reference financial information.
• Trustee approved or AGM approved budget to be loaded on Unibase timeously once received from the Community Scheme Managers

Taxation

• Prepare and submit the annual income tax return with reference to the audited financial statements.
• Prepare and submit the monthly or bi-monthly VAT return with reference to the Unibase VAT report and exception reports.
• Quarterly request a SARS statement of account and ensure no outstanding returns, payments or refunds.

Annual Audit File Preparation

• General ledger to be thoroughly scrutinized for accuracy, completeness and validity of financial information. All outstanding debtors / creditors to be raised and Balance Sheet items to be confirmed and agreed to third party information before the audit report is prepared.
• Qdocs audit report together with any required attachments to be copied to CD and circulated to the auditor promptly.

Review of Audited Financial Statements, Resolution of Audit Queries, Distribution of AFS and Capturing of Audit Adjustments on Unibase.

• Timeous and clear resolution of audit queries with the assistance of Community Scheme Managers and Trustees when requested.
• Draft AFS to be scrutinized and all audit journals related to the Balance Sheet to be investigated, understood and questioned if necessary
• AFS to be distributed to the Portfolio Manager once all queries are resolved.
• Adjusting audit journals to be passed and agreed on Unibase once the AFS are approved.

General

• Daily review of email / correspondence/ queries and attendance and resolution of same within a 24-hour time period as far as possible.
• Daily updating of building control schedules so as to accurately record the financial status of the building.

Minimum Requirements:

• Tertiary qualification graduate.
• At least two years’ experience in a bookkeeping environment
• Audit background (advantage)

Knowledge:

• Computer knowledge – Microsoft Office
• Understanding of the Income Tax Act and VAT Act
• Understanding bookkeeping principles