Brand Integrity Support Specialist (SHERQ) - Pretoria at Rainbow Chicken

Job Advert Summary    

• An exciting opportunity has become available for a suitably qualified and experienced Brand Integrity Support Specialist (SHERQ). The role is based at our EPOL site in Pretoria West and forms part of our Animal Feed Division. The objective of the role is to facilitate the implementation, administration, and maintenance of the Total Integrated Management System (TIMS) including legal, statutory and risk management requirements. This includes: Feed Safety Management Quality and Process Management Railway Safety Management Environmental Management Occupational Health and Safety Management Risk and Systems Management Legal and Statutory requirements.

Minimum Requirements    

• A Three-year National degree or diploma in Safety Management or Environmental Health or equivalent. SAMTRAC/ITIS (advantageous)
• A relevant recognized certification in Lead Auditing would be advantageous.
• 3-5 years’ experience in a manufacturing environment.
• Thorough knowledge and understanding of all applicable SHE legislation.
• Thorough working knowledge and experience of ISO 14001, OHSAS 18001/ISO 45001, ISO 9001, ISO 22000, and other relevant integrated ISO/OHSAS Systems.
• Thorough knowledge and understanding of internationally recognized risk management principles.
• Thorough working knowledge and experience of Marsh Risk Management Standards.

Duties and Responsibilities    

• Management of Safety, Health Environment, Risk, Feed Safety and Quality (SHERQ/FS):
• Develop and implement SHERQ/FS systems in line with required company standards, ISO standards and Acts
• Guide Business Unit in terms of legislative requirements by:
• Interpreting and implementing statutory requirements.
• Reporting on SHERQ/FS incidents to relevant internal departments and external bodies, Promoting effectiveness of safety reps and employees by continuous follow-up.
• Identifying and interpreting SHERQ/FS risks and making relevant recommendations for corrective action.
• Cultivating a culture of SHERQ/FS awareness in the feed mill.
• Implementing and maintaining Group Risk Marsh Risk Systems.
• Maintain TIMS to ensure risk management, sustainability, continuous improvement and commercial benefits, improvement of product quality, feed safety, environmental and occupational health and safety and customer satisfaction.
• To trend and highlight recurring issues and non-compliances and recommend corrective actions.
• Continuously improve the SHERQ, Feed Safety and Railway safety systems by trending and sharing monthly data.
• Closing of the “loop” by maintaining corrective action reports and giving feedback to relevant customers.
• Statistically analyze and manage: NC’s, CAR/’s, Internal audit findings
• Processing figures derived from QC data, maintaining trend analysis and graphs to continuously improve KPI’s, as well as corrective actions for SHERQ/FS systems.
• Compiling of weekly, monthly reports, trends, graphs, and statistics.
• Compile and present Management Review presentations.
• Training of all employees with regards to SHERQ/FS, legal and Railway safety related matters.

Internal Audits:

• Assisting with documentation, records, and files of both internal and external audits.
• Compiles and maintains internal audit schedules ensuring high risk areas are prioritized.
• Ensures internal audits criteria is relevant to all requirements as per the TIMS.
• Manages audit timeously and in order of priority Arranges audits with relevant managers to ensure participation and clear communication.
• Conducts internal audits across the supply chain as per audit schedule.
• Communicates audit findings to management.
• Arrange follow up audits with relevant managers.
• Verifies audit findings are actioned and closed effectively.
• Compares internal audit findings against external audit findings to identify gaps.

External Audits:

• Understands the criteria required for external audits.
• Leads and participates in audits and influences the outcomes through appropriate explanation and justification.
• Ensure audit findings are actioned and closed effectively.
• Conducts supplier audits as required.

Supply Chain Excellence:

• Creates supply chain visibility and alignment through effective communication and increased synergy and connectivity across divisions.
• Supports and drives supply chain principles by cultivating the required behavior through TIMS.
• Customer & Consumer complaint: monitoring and trending of trade and customer complaints by means of graphs.
• Communication and Reporting: Complete audit reports and distribute to relevant role players, complete monthly reports on compliance issues and progress.
• Presents information at Management Reviews.
• Identify and drive communication campaigns promoting critical areas of TIMS across the supply chain.
• Regularly highlight the significance of connectedness and sharing of information across the various divisions of Feed; Agriculture and breed to ensure communication is seamless.
• Assist HR department and Functional Managers in identifying SHERQ/FS training needs and skills development.
• Facilitates systems related meetings Coaches and supports other team members where necessary to achieve objectives.
• Develops knowledge, skills, and succession plan for SHEQ Coordinators.
• Supports Operations in safety, health, environment, risk, quality and TIMS to ensure KPI’s productivity.
• Contributes to functional strategy in action by: Providing Input into annual functional Strategy into Action, and executes annual objectives in terms of SHEQ, Risk and Systems, providing input and contributes to the relationship between cross functional mill management team by driving and facilitating SHEQ, Risk and Systems Providing input into National SHEQ, Risk and Systems Team by keeping up to date with the latest trends and developments in SHEQ, Risk and Systems.

Financial Management:

• Reports on and manages all input costs within SHERQ department and manages any budget over or under spend appropriately to ensure that issues are addressed before significant financial loss occurs, authorizes Risk expenses within level of authority and monitor own spending to ensure compliance to financial and ethical standards.
• Implements and encourages cost cutting initiatives within the SHERQ department where these do not impact on long term business sustainability.

Information and Data management:

• Ensure team members accurately and regularly captures data onto the information system to enable access to reliable data and reporting for trend analysis and decision making.
• Share relevant data with management teams to enable reliable business decision making.

Provide Team Leadership (with reports):

• Lead staff towards meeting strategy and targets – through regular communication and utilization of full organizational talent management tool set.
• Conduct Performance appraisals and manage team succession and resource planning.
• Provide and Schedule training based on team member’s development requirements and legislation.
• Coach and support team members where necessary to achieve objectives.
• Manage employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.
• Building a high energy team to deliver accurate financial reporting and a culture of corporate governance compliance.
• Manage the activities of team, and ensure internal customer service requirements are met.
• Manage leave and general time management issues in line with organizational deliverables.