Buyer - Epping at Status Staffing

Our client is seeking a motivated and detail-oriented Buyer to join their team in Epping, Cape Town. The ideal candidate must have Grade 12 (Matric), a qualification in Procurement or Supply Chain Management, and strong communication, negotiation, organisational and analytical skills. Proficiency in Microsoft Excel and Outlook is essential, while previous procurement experience and knowledge of Granite and Omni systems will be advantageous. If you have excellent attention to detail, strong problem-solving abilities and a proactive approach to your work, we encourage you to apply!
REQUIREMENTS:

• Grade 12 (Matric).
• A qualification in Procurement or Supply Chain Management.
• Previous procurement experience will be an advantage.
• Good computer skills, particularly in Microsoft Excel and Outlook.
• Experience working with Granite and Omni systems will be an advantage.
• Strong attention to detail.
• Excellent communication skills.
• Good organisational and time-management skills.
• Strong analytical and problem-solving skills.
• Good negotiation skills.
• Knowledge of procurement processes.
• Attention to Detail: Ensures accuracy in purchase orders, GRVs, and data entry.
• Communication Skills: Communicates clearly and professionally with suppliers and internal teams.
• Time Management: Prioritizes tasks effectively to meet ordering schedules and delivery deadlines.
• Proactivity and Initiative: Actively follows up on deliveries and addresses pricing discrepancies.
• Analytical Thinking: Uses reports and data to identify trends, discrepancies, and cost-saving opportunities.
• Teamwork and Collaboration: Supports team priorities and works collaboratively to resolve cross-functional issues.

DUTIES:

• Purchase Order Management: Create accurate and timely purchase orders for local suppliers. Ensure all orders align with procurement schedules and forecast requirements. Confirm all orders within 24 hours and update expected delivery dates.
• Expediting and Follow-Up: Proactively follow up with suppliers to ensure on-time deliveries. Escalate delays and discrepancies to the procurement and planning teams. Ensure updated estimated times of arrival (ETAs) are recorded in the procurement tracker.
• Supplier Communication and Administration: Maintain daily communication with key local suppliers. Keep supplier contact lists and pricing files up to date. Ensure quotations and pricing are regularly reviewed and filed.
• Competitive Pricing Management: Obtain multiple quotations where applicable. Monitor price fluctuations and identify cost-saving opportunities. Flag price increases or pricing anomalies for approval.
• GRV (Goods Received Voucher) Processing: Ensure the timely and accurate processing of GRVs in collaboration with the warehouse team. Match GRVs with purchase orders (POs) and supplier invoices. Resolve GRV discrepancies promptly with suppliers or internal teams.
• Stock Monitoring Support: Monitor local stock levels and alert the team to potential overstocking or stock shortages. Compare forecasted usage with actual consumption and recommend adjustments where necessary.
• Data Entry and Record-Keeping: Maintain 100% accuracy of procurement data across all trackers. Ensure that purchase orders, quotations, GRVs, and compliance documents are correctly filed and maintained.
• Forecasting Support: Assist with collecting historical consumption and supplier lead-time data. Provide insights into supplier reliability and ordering trends.
• Supplier Performance Tracking: Record supplier performance issues, late deliveries, and non-conformances. Participate in quarterly supplier reviews and performance evaluations.
• Food Safety and Compliance Support: Ensure that all required documentation, including Certificates of Analysis (CoA), Certificates of Conformity (CoC), and product specifications, is requested from suppliers and received on time.
• Internal Collaboration: Work closely with the warehouse, planning, and finance teams on a daily basis. Participate in weekly procurement and stock-planning meetings.

HOURS:

• Monday to Thursday: 07:00 – 16:00
• Friday: 07:00 – 14:15