Buyer at Mintek

KEY PERFORMANCE INDICATORS:

Sourcing:

• Procurement of engineering products and/or services, construction works and other professional services
• Sourcing goods and/or services which meet requirements in terms of manufacturing drawing specifications, quality, price, and delivery lead time
• Prepare and advertise RFQs on relevant platforms
• Coordinate Bid Specification, Evaluation, and Adjudication Committee meetings
• Negotiate prices and terms which deliver value for money for Mintek
• Provide input on specifications in line with best practices and legislation and ascertain the readiness of specifications for the market.
• Review all specifications for compliance with the procurement policy and procedures
• Conduct market research to determine the availability of suppliers and commodities in line with specific sourcing requirements
• Ensure all required approvals are sought throughout the lifecycle of the RFQ
• Coordination and facilitation of supplier briefing sessions and site inspections
• Evaluation and award of quotations in line with legislative prescripts
• Expediting or purchase requisition and order approvals and delivery of orders
• Daily monitoring of open purchase requisitions
• Provide timely feedback to end-users on order status
• Place orders within the specified turnaround time
•  Investigate and implement alternative sources of supply to improve the reliability of supplies, improve quality, reduce costs or shorten lead times
• Identify and implement opportunities for strategic sourcing.
• Identify commodities for preferred supplier lists and contracts
• Identify and implement opportunities for sourcing goods and services in line with preferential procurement targets
• Drive implementation of cost-reduction initiatives.

Policy & Compliance

• Ensure that all procurement activities comply with Mintek’s SCM Policy, PFMA, PPPFA, B-BBEE Act, and other legislative frameworks
• Keep abreast of changes in the legislative environment and propose amendments to the procurement policy and procedure to align
• Identify process improvement opportunities and implement alternative methods to increase efficiencies, product and process quality, reduce costs and improve overall service
• Develop procurement strategies that are innovative and cost-effective
• Monitor compliance of internal and external stakeholders with procurement policy, procedures and legislative framework
• Assist with audit requests and provide supporting documentation during internal and external audits.

Stakeholder Engagement

• The central point of contact for all RFQ queries internally and externally. Guide end-users, SCM staff, and management and service providers on the RFQ process.
• Build effective working relationships with internal customers, to enable Mintek to produce complete, accurate and relevant specifications to prepare requests for proposals across dedicated commodities.
• Advise end-users on appropriate sourcing methods to follow.
• Integrate SCM best practices in divisional planning and operations.

Continued Improvement

• Participate in continuous professional development interventions to keep up with new technologies, sourcing best practices and procedures.
• Proactively support and initiate transformational initiatives to build procurement organisational capabilities and improve procurement efficiency.

Reporting

Compile the following reports:

• Open PR and PO
• Ad-hoc reports as requested by Head SCM and Executive Manager.

JOB KNOWLEDGE AND EXPERIENCE:

Min: 3 years’ experience post internship in the following:

• Buyer
• Technical Buyer   
• Procurement Officer

QUALIFICATIONS:

• Min: Bcom/B-Tech in Supply Chain/Purchasing/Finance or equivalent qualification.
• CIPS membership advantageous.

Training:

• Min: 3 – 5 years in a sourcing role (Post Internship)
• Experience sourcing engineering, manufacturing or technical goods/services
• PFMA, other relevant procurement regulations and public sector procurement experience