Buyer at RCL Foods

Closing Date:2020/11/17
Reference Number:RCL201102-2    

Job Description    

• RCL FOODS is currently searching for a Buyer to join the team based at our Manderston site in KZN. The role reports to the Maintenance Manager and requires an experienced Buyer that has worked within a manufacturing environment. The purpose of the role is to procure items requested via a buying request from end users, negotiations with Contract Growers as well as general store stock items as per the stock recommendation report by using either national or regional contracts or negotiating prices and lead times with suppliers.

Minimum Requirements    

• Matric
• Degree or diploma (3 years) in commerce, management, supply chain management or a related field
• Must have a minimum of 3 years SAP experience
• SAP License would be advantageous
• Minimum of 5 years’ experience within a purchasing and commercial environment
• Purchasing experience within an FMCG or Manufacturing environment would be advantageous
• Must have strong negotiating skills

Duties & Responsibilities    
Supplier Management

• Sourcing of suppliers, negotiate pricing and delivery date for Capex and Major Maintenance projects
• Following up and fixing of problem invoices by resolving queries between suppliers and creditors

Order Management

• Placing of packaging and ingredient as well as general store stock orders
• Ensure all orders (stock and non-stock) are placed on time at the best price with the best supplier or as per contract
• To communicate all late/unrealistic delivery dates to end users
• Ensure RPM requirements are met with all orders (i.e. correct authorization, 3 quotes etc.)
• To ensure all above request have got the correct authorisation as per RPM
• Obtain prices for Capital and Major Maintenance goods

Contract Administration

• Liaise with Head Office on national contracts
• Assist Procurement Manager with tender and award of regional contracts
• Ensure correct capturing of data into the finance system
• Filing of contract documentation as per RPM
• Check “purchase order audit trails” daily in order to pick up possible mistakes

Procurement Administration

• Ensure that returned items are accompanied by a GRA via Receiving
• Liaise between suppliers and end users (Rainbow)
• To expedite all orders and ensure that all items are received on time by managing the stock receipt report
• To assist in quarterly stock counts
• Encourages collaboration with other team members - Work within the broader finance procurement team to deliver overall team objectives
• Implements organised and effective work-methods
• Clarifies ambiguities by confirming expectations
• Participate constructively and willingly as a team player
• Accurately assesses the team-dynamics and openly supports team decisions
• Proactively identifies and addresses issues that could impact teamwork

Governance

• Ensure that Rainbow ethical standards and the requirements of the RPM are adhered to
• Report and or escalate any areas of non- compliance appropriately

Information and Data Management

• Capture data accurately and regularly captures onto the information system to enable access to reliable data and reporting for trend analysis and decision making
• Share relevant data with supervisor to enable reliable business decision making

Effective Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrates effective self-management in terms of planning and prioritising, and self-development
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution
• Manage colleagues and client’s expectations and communicate appropriately
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives
• Champions training and development of self and others through utilising available training opportunities or contributing to the development of new training solutions relating to product costing in collaboration with national training specialists

Ad hoc / Other

• Oversee filing and safeguarding of records within area of responsibility
• Compile of ad hoc spreadsheets when required
• Processing of documents for Intercompany charge outs