Buyer X3 - Johannesburg at Transnet

Position Purpose:

• To ensure the optimum procurement and delivery for Division’s goods and services with due consideration for timeousness, cost effectiveness, correctness of quantities, to specifications/quality and aligned to the relevant Transnet policies and procedures.

Position outputs:

PURCHASE REQUISITIONS

• Accurate and timely processing of purchase requisitions in line with the internal SLAs
• On-time communication of queries on purchase requisitions to end-users –this includes confirmation of budget, inaccurate specifications, drawings etc

PURCHASE ORDERS

• Create purchase orders on SAP; meet planned delivery dates; source new products and suppliers including BBBEEsuppliers; ensure suppliers are aware of Transnet’s procurement policies and procedures; evaluate suppliers performance; self-management via exception reporting and recommend appropriate action to rectify;
• Monitor the purchasing patterns (low value order purchasing);
• Monitor the Variation Orders (Invoice Vs Purchase order) and recommend for approval;
• Negotiate with suppliers within mandate prices, terms, product specifications, delivery times, quality or specification and quantity to ensure the most efficient and effective delivery of the materials, services and equipment for various TE projects/contracts
• Serve as the central contact point for supplier and end user queries and ensure that queries are addressed in a satisfactory and timeous manner;
• To ensure that the required key Financial Controls of the Procure-to-Pay (P2P) process are enforced within the Division.

COMPLIANCE

• To align with auditors and resolve audit findings in regards to the process and to ensure that there are no repeat findings. To escalate noncompliance issues to the appropriate bodies;

SYSTEM USAGE

• To provide 1st Line SAP MM Super User support, which includes but not limited to, training of users on SAP, 1st line fault resolution and serving as the interface between the SAP Competency Centre and end users. Ensure that system improvements are logged, tested and followed through;
• Ensure administrative functions to procure goods and services are correctly executed in accordance with approved Business Critical Activities/Control Framework, approved Commercial Framework and Procure-to Pay (P2P) processes;

VENDOR MASTER MANAGEMENT

• To serve as the Master Data Custodian for Division, responsible for gathering of data, loading of Vendor and Material Masters, managing changes and ensuring data integrity;
• Ensure maximum utilisation of material master (report and correct unacceptable descriptions on the requisitions);

MATERIALS AVAILABITY

• Monitor and ensure goods and services are delivered correctly, timeously,
• Ensure that expediting and follow-up of purchase orders are effected regularly or as required;

OTHER SUPPORT AND ADMIN DUTIES

• To provide training, support and guidance to internal customers (P2P end users), with regards to policy, process and procedures;
• To provide sourcing support on pre-determined commodities. To conduct and support the Procurement Manager with sourcing events;
• Develop and maintain profession and co-operative relationships with both internal & external stakeholders to ensure the optimum delivery of materials, equipment and sub-contract with due consideration for time, cost, quantity and quality.

Qualifications & Experience:

• A relevant National Diploma in Purchasing Management/ Business Management, Public Management, Logistics,

Economics, Engineering is required.

• 1-2 years’ experience in Supply Chain Department.
• Executing purchasing transactions
• Proficient compilation of reports for day-today execution of tasks.
• Managing RFQ processes.

Competencies:

• Basic understanding of Procurement principles and Procurement best practice
• Basic understanding of total quality management principles
• Good understanding of negotiation techniques
• Basic understanding of Contract Law
• Knowledge and experience in application of Public Finance Management Act (PFMA), BBBEE Act, PPPFA Act, CSDP
• Understanding of commercial and financial principles (costs, profit, market influences, risk and competitive advantage)
• Working knowledge of Supply Chain Management processes and systems.