Buyers Assistant -Outdoor at Cape Union Mart

Job Description

• An opportunity has become available for an Admin Assistant within our Outdoor Equipment Department.
• The key role of the Buyers assistant is to assist Buyers and Planners with day to day product and planning administration.

Key Responsibilities include: 

Order Management:

• Loading and amending of orders.
• Sending orders to suppliers.
• Managing timeous order handover and deliveries from international and local suppliers
• Update buying administrative documentation.
• Maintaining and updating excel sheets.
• Adding, maintaining, and updating product details on various systems.

Sample Management:

• Manage the sending and receiving of parcels to suppliers.
• Manage the sample room; ensure samples are housed in an organised, manner
• Manage any stock between Head Office and Distribution centre
• Manage the Buyers warehouse stock-take

Sample sale preparation:

• Assistant in prepping samples for sample sale
• Sending of left-over samples to outlet stores and charity after sample sale
• Pull necessary reports to manage sample movement for sample sale

Mark-downs and price adjustments:

• Action mark-downs and price adjustments as advised by planning team
• Forward markdowns and price adjustments communications to stores

Bar-code approval process:

• Approve bar-codes received electronically (lay-out and information)
• Test and approve bar-codes sent from suppliers and send communication to suppliers

Filing system management:

• Manage and maintain clear and concise filing systems in the merchandise department

Work Experience required:

• Administrative experience required 
• Candidates with 1-2 years’ experience in a similar role will be given preference.

Formal Qualifications required:

• Grade 12 / Matric 
• Relevant tertiary degree (advantageous)

Job Related Knowledge:

• Microsoft office proficiency (word, excel, PowerPoint and outlook) 

Job Related skills:

• Verbal and written communication
• Analytical thinking
• Problem solving
• Time management
• Strong administrative
• Own reliable transport.

Key Competencies

• Self –Leadership
• Team collaboration and passion
• High energy and drive
• Proven planning and time management skills
• Proactivity