Buyers Assistant at Shoprite Group of Companies

As Buyers Assistant you will assist the Buyer with effectively capturing buying related data on the buying system. Handle all captured data related queries from customers, suppliers, and stores through the efficient and effective execution of all operational and administrative functions related to the buying process.

Key responsibilities include:

1. Capturing buying related data on the system
2. Placing orders, processing purchase orders and invoices
3. Handling administrative and data queries from vendors, suppliers, DC’s and stores
4. Quality checking all information inputted and captured.
5. Filing of documents/information.
6. Capturing of data accurately and timeously.
7. Requesting supplier and store performance reports from systems as requested by Buyers
8. Resolving store queries (via e-mail and telephonic) professionally and accurately.
9. Providing a secretarial service to Buyers.

The role works collaboratively with the Buyer and Buying team to ensure commercial targets are met and requires a highly organised and detail orientated individual with good energy and drive to deliver on expectations and get things done.

Knowledge and Skills

1. Verbal and written Communication Skills
2. Computer literacy - GSuite and SAP Retail
3. Administrative Skills - Data Capturing
4. Excellent attention to detail
5. Problem Solving Skills
6. Fluent in English and Afrikaans

Job Objectives    

1. Ensure correct cost is loaded on DC to enable the Planner to order stock.
2. Determine / extrapolate the correct pricing for different units of measure so that the correct pack size, cost and unit sale price on supplier vendor number are accurately loaded.
3. Quality check cost and sales price loading after Buyers and Planners set up clusters (group per brand and store size / layout module), immediately correcting any errors identified.
4. Capture and load retail prices ensuring a high degree of accuracy and meticulousness.
5. Timeously resolve store queries raised as incidents (e.g., DC mispicks, supplier barcode irregularities) and range / derange as appropriate.
6. Facilitate and support Checkline with consumer queries, (e.g., stock availability and placing orders), arranging IBTs as required.
7. Maintain accurate, timeous loading of newly listed products on SAP Buying as approved by the Buyer.
8. Inform DC Planner of new products and provide them with ties and highs as provided by supplier listing form / master data.
9. Set flags on system to range/list products at store level.
10. Liaise with Replenishers to ensure orders are placed and to relay Buyers’ delivery dates.
11. Timeously capture deranging and mark downs.
12. De/link items from DC after items have been discontinued from supplier/no longer viable for exports.
13. Maintain up-to-date and accurate filing of invoices, costing documents, new article forms, and update documents per supplier.
14. Generate comprehensive reports for appropriate actioning and reviews by the Buyer.
15. Monitor and track progress and performance against KPI’s and proactively resolve issues or escalate to Buyer as required.
16. Qualifications    
17. Grade 12 certificate – (essential)

Experience    

1+ years experience in a similar capacity or role, executing administrative functions and support related to the buying or planning process – (essential).

Knowledge and Skills    

1. Exposure to a retail buying environment – (essential).
2. Proficiency with MS Office 365 with well-developed Excel skills to prepare detailed spreadsheets using formulas – (essential).
3. Exposure to SAP Buying / Retail – (desired).