Career Opportunities: Analyst, Africa Regional Centre (1799) at New Development Bank (NDB)

Job Description

• This position will be responsible for day-to-day operational activities at the NDB Africa Regional Centre (ARC) related to administrative service as required by all internal stakeholders of the ARC.
• This position will be responsible for procurement and sourcing of operational goods, financial reporting and budget management, office facility management and maintenance, office reception administration, travel and hotel bookings, claims processing, office vehicle administration, etc. as per the policies, guidelines and processes of the Bank.
• This position will be reporting to the Director General, Africa Regional Centre and will be based in the Bank’s regional office in Johannesburg, South Africa.

Specific responsibilities include but not limited to:

• Ensure cost-effective procurement of office supplies, as per procurement policies and guidelines of the Bank.
• Conduct the regular physical audit of office supplies, order and dispense office supplies if required.
• Maintain communication with the Bank’s respective divisions and serve as the contact person for all facilities-related inquiries ensuring that all requests are handled in an efficient, timely and smooth manner. Review facilities provisions and report on the areas to be improved or developed as appropriate.
• Maintain communication with the various third-party service providers to ensure that all facilities-related areas are promptly resolved and report to the Bank’s respective division(s) on the areas to be improved.
• Provide the Finance, Budget and Accounting Division of the Bank with adequate information/documentation related to financial reporting and budget management when required.
• Respond, handle and keep the records of problem areas and diverse inquires incoming from internal stakeholders.
• Organize and maintain correspondence, office records and files as appropriate and in accordance with the Bank’s requirements.
• Administer the office security and granting of biometric access to NDB staff members, maintain security access control database.
• Coordinate all in house administrative services, including administration of official vehicles, office supplies, assistance and support in the planning and organization of diverse events/meetings, etc. either independently or with the support of ARC staff members and Director General and third parties.
• Manage flight booking and hotel reservations and other travel arrangements including visa assistance in line with the Bank’s applicable policies and processes.
• Maintain travel records.
• Manage the visitors and the reception of ARC by ensuring that the reception areas operate high-quality service.
• Assist in protocol support of the internal and external stakeholders, as and when required.
• Assist in documenting work papers for different audits when required.
• Diary Management of the Director General in ARC.
• Other duties and responsibilities assigned from time to time.

Position requirements

• Minimum of 7 years of relevant experience in administration activities.
• Hands-on experience in one or more areas of travel, facilities administration services, office procurement, etc.
• Proven ability and experience in communications in English (verbal and written).
• Ability to work with individuals from different cultural backgrounds fostering a climate of teamwork and collaboration.
• Good working knowledge of procedures, formats and standards relevant to the performance of responsibilities.
• Proven experience in working under tight deadlines.
• Problem-solving, communication, conflict management and interpersonal skills with high resilience and drive in achieving objectives and goals.
• Bachelor’s Degree in a relevant field.