Category Specialist at Omnia (Pty) LTD

Minimum Academic, Professional Qualifications

• National Diploma in Supply Chain, Engineering, Business, Commerce, Operations Management, Business Process Management, Analytics, Information Technology, or equivalent

Advantageous

• MCIPS (Chartered institute of Procurement and Supply), PMP (Project Management Professional) or SCMP (Supply Chain Management Professional) advantageous

Minimum experience required for this position

• 3 Years’ experience within a Procurement or Supply Chain environment

Advantageous

• 1 Year exposure to Category Management
• 1 Year exposure to strategic sourcing
• Experience in chemical logistics and indirect sourcing

Duties

Procurement Analysis

• Conduct relevant analysis to assist in the identification of ideal procurement channels in line with the Procurement Policy
• Perform spend analysis by collecting, cleansing, classifying and analysing expenditure data to inform the current spend profile
• Execute and maintain sourcing strategies for relevant spend groups to optimise TCO, at a known and acceptable level of risk
• Collaborate with the Category Lead in utilising approved TCO models to understand all costs associated with a purchase
• Propose adjustments to procedures where relevant for the optimisaton of sourcing strategies
• Track market price and demand indices that influence the supply market
• Present market, price and cost insights to business in an effort to optimise decisions regarding sourcing strategies and procurement practices, including in the annual budget process
• Evaluate and understand market conditions in order to contribute to competitive sourcing strategies, control costs and manage risk
• Provide input into the development of sourcing strategies for consideration and approval by the appropriate leads in the business, that optimise TCO, with an acceptable level of risk
• Contribute to business initiatives designed to improve supply chain efficiency
• Investigate and propose innovative approaches, to meet internal demand, by questioning accepted norms and practice

Operational Execution

• Execute sourcing strategy and appropriate sourcing events e.g., RFx as required per defined and approved sourcing strategy
• Ensure sourcing events are structured, transparent and fair, with a defensible process, to ensure participation which aligns with Company policies and the code of ethics
• Provide administrative support to the Category Lead regarding the procurement process including the tender process, placement of advertisements, receipt of quotations etc.
• Analyse and process spend practice data to inform organisational spend profiles that result in the optimisation of TCO for the organisation
• Utilise a mechanism to understand delivery to internal customers (i.e. VOC - voice of customer surveys)
• Use queries/ complaints to understand sourcing problems, gather appropriate information, establish root cause and seek and propose solution options
• Advise and confirm the selection of supplier/s that best meet the selection criteria defined in the sourcing strategy
• Coordinate supplier engagement where required by involving commercial, legal, technical and other relevant parties where appropriate
• Onboard suppliers and support business in the initial engagement to ensure smooth phase in, phase out management
• Report to the Category Lead on sourcing strategy effectiveness and contract compliance, by reviewing adherence to the agreement by all parties (Supplier, Omnia Divisions, Omnia Procurement) and by raising deviation/departure by a party
• Support the Category Lead in executing supplier management in line with the sourcing strategy and ensure that appropriate performance and evaluations occur, and that remedial action is applied as appropriate by the relevant party
• Utilise contract management processes to support in contract monitoring and maintenance
• Maintain close collaboration with unit management to understand the characteristics driving their procurement requirements
• Implement and maintain an efficient sourcing and procurement data management process and/or system ensuring that market, cost and other relevant information is easily accessible
• Provide sourcing support as required, relating to sourcing advisory and delivery services, sourcing contracts and sourcing queries and the resolution thereof, to meet operational sourcing requirements
• Generation of reports detailing sourcing strategy key deliverables (i.e., savings, OTIF, compliance, security of supply)

Governance and Compliance

• Ensure that sourcing processes and practices, across the procurement life cycle, strictly align with all governance requirements
• Ensure and initiate steps to protect the company’s assets, through appropriate insurances to mitigate risk
• Ensure all savings are effectively tracked and remain auditable
• Formally track risks in line with the business risk assessment approach
• Assist in monitoring changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements related to procurement practices
• Ensure adherence to all relevant laws, policies and Standard Operating Procedures within scope of control
• Ensure that delegations of authority are adhered to in terms of the Procurement process