Central Bid Adjudication Committee Coordinator.COE COE.Supply Chain (Business Services)(F52001) at Airports Company South Africa

Job Description

• An exciting vacancy exists at Corporate Office for an experienced Central Bid Adjudication Coordinator within the Supply Chain Management Division.

Key Performance Output The successful candidate will be reporting to Group Manager Governance Compliance and will be responsible but not limited to the following:

• Schedule and coordinate organisational awareness training and other initiatives on relevant policies and procedures
• Schedule and initiate CBAC (Central Bid Adjudication Committee) meetings.
• Assist in the maintenance of SCM risk registers
• Ensure all source documentation is confidentially maintained, securely stored and filed in accordance with     Standard Operating procedures
• Report non-compliance and implement corrective actions to ensure compliance.
• Facilitate, coordinate and provide support to internal and External auditors on behalf of SCM Governance
• Ensure decisions align with ACSA governance and control frameworks
• Capture concise and clear minutes summarizing discussions, decisions, and action items.
• Ensure all supporting documentation (e.g., Tender evaluation report, tax compliance, CSD reports, evaluation process supporting) is available and shared with committee members.
• Ensure that all the CBAC reports and minutes are captured on the repository system identified by ACSA.
• Track all the submissions and report.
• Ensure that the decision of CBAC is implemented.
• Ensure that all decision taken by the CBAC comply with Section 217 of the constitution of the Republic of South Africa.
• Build, support and maintain healthy, diverse internal and external relationships to ensure achievement of organisational goals.
• Prepare and distribute letters, reports, memoranda, minutes, presentations and other relevant documentation
• Ensure that Reports are submitted to National Treasury as per NT Instruction note.

Technical Skills and Experience 

The following skills and experience or the equivalent of such will be required:

• National Diploma (NQF 6) in Supply Chain Management/Public Procurement/Logistics/Law
• Bachelor’s Degree (3 years - 360 credits) (NQF 7) in Supply Chain Management/Public Procurement/Logistics/Law is advantageous
• 2 years’ operational experience in Supply Chain Management is essential
• 1 year secretariat experience in Bid Adjudication Committee is essential
• Intermediate Microsoft Office

Competencies

• Attention to Detail
• Report writing
• Governance Awareness
• Customer Service Orientation
• Relationship Building
• Organisational Skills
• Communication Skills