Chief Administrative Clerk:Payroll at Department of Higher Education and Training

REQUIREMENTS :

• A Grade 12 / Matric / Level 4 Certificate. An appropriate National Diploma or Degree in Accounting / Financial Management / Human Resource Management or equivalent qualification. 3-5 years’ experience in the financial management environment. A valid Driver’s Licence. Knowledge of financial functions, practices, as well as the ability to capture data, operate a computer and collate financial statistics. Knowledge of financial accounting. procedure, methods and principles established for the processing of specific salary/ financial transactions.
• Knowledge of the Public Service financial legislations, procedures and Treasury Regulations (PFMA, PSA, PSR, PPPFA, Financial Manual). Knowledge of financial operating systems (PERSAL, BAS, MIS) etc. Computer skills. Planning and organising skills. Good verbal and written communication. Basic numeracy skills. Ability to perform routine tasks. Ability to operate office equipment. Flexibility. Interpersonal Relations. Accuracy. Client service focus. Integrity. Committed. Proactive and loyal.

DUTIES :

• Ensure the Implementation of Budget Control and expenditure. Facilitate and coordinate the annual budgeting process. Perform monthly budgetary and Expenditure analysis. Effect budget adjustments. Prepare budget. administer College adjustment Estimates. Compile Medium Term Expenditure Framework (MTEF) projections. monitor expenditure trends and reconciliation against budget and cash flow projections. monitor expenditure allocation and amendment of erroneousness allocations. Compile financial reports. Compile monthly budget reports. Safeguard all financial documents of the College. Prepare the unit for the annual financial audit and respond to enquiries.
• Reconcile salary payments with salary ledger. Administer payroll control and salary administration. Provide inputs and implement salary administration and payroll control policies. Reconcile salary payments against the salary ledgers for all cost centres on the system. Manage the written appointment of paymaster. Maintain and update pay points and their associated staff. Print, distribute and collect payrolls. Sign a monthly salary administration and payroll control compliance certificate. Safeguard and preserve payrolls. Load third party payment on bank system (SARS, UIF, COIDA and SDL). Supervise human resources/staff. Allocate and ensure quality of work. Personnel development. Assess staff development. Apply discipline. Report on state of expenditure. Adhere to Department of Higher Education & Training (DHET) and College policies and procedures. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.