Chief Officer – Finance (Post Level 8) at University of the Free State

Duties and responsibilities:

• Foster strategies to reduce financial risks (risk champion of the LIS) and manage the coordination of formulation of the library budget for revenue and expenditure in order to meet the library's strategic objectives and operational goals. 
• Approve the correctness of income and expense accounts.
• Create financial reports that support the business plan and present them to Library Management, including those pertaining to budgets, account payables, account receivables, expenses, etc.
• Interpret and use Library policies to address independently, moderately to difficult financial issues that are within the purview of the role.
• Contribute to library strategic planning to match the budget with the plan for execution purposes.
• Validate and ensure that revenue and expense accounts are accurate.
• Generate and deliver financial reports to Library Management that support the strategic plan and operational plan, including those pertaining to budgets, account payables, account receivables, expenses, etc.
• Present quarterly Budget vs. actual reports to the LIS staff and Library Management.
• Interpret and apply the Library's policies to address moderately to difficult financial issues on their own.
• Support the LIS Director in committees pertaining to finances and administration. 
• Execute and implement the LIS's and the university's financial policies and procedures.
• Execute recommendations from both internal and external audit reports.
• Validate monthly Library management accounts and variance analysis.
• Provide Library management with the required financial-related information.
• Ensure the recording of income and expenditure according to the University policies.
• Monitor revenue and expenditure based on the library’s annual operating budget.
• Review journal entries.
• Administer the LIS SLP and African Languages Press Accounts.
• Administer the LIS Research entity.
• Manage and coordinate the monthly and annual fixed asset verification process.
• Manage closely the coordination with the Insurance Department and Services division on matters relating to assets.
• Manage Library motorcycle and other license issues.
• Manage the Library Fixed Assets register.
• Manage the Asset disposal records.
• Oversee and lead the audit process.
• Ensure digital skills transfer.
• Identify the needed skills shortages with regard to new trends in technological innovations to enhance procurement practices of the LIS.
• Collaborate with the Library Executive team and the Skills Development division of the university to provide and conduct needed staff training. 
• Implement University and Library performance management procedures in consultation with the Director.
• Recruit and retain competent staff in collaboration with the Library Executive team and the Director.
• Adhere to and practice Transformation Employment relations.
• Manage the administrative support services on infrastructure development and maintenance projects in collaboration with Cleaning services, Estates and contractors.
• Promote a safe and healthy environment across all Libraries with the OHS office of the university.
• Monitor and advise on OHS compliance in libraries and related building operations.
• Execute and monitor OHS policy and protocols in collaboration with internal stakeholders.
• Coordinate with the Infrastructure Projects manager on all financial and physical infrastructure.
• Attend and participate in multidisciplinary conferences (educational, subject-specific, and LIS conferences).
• Keep abreast of trends in higher education, finance, librarianship, and information science and relevant development in IT, learning technologies, and teaching practice.
• Actively participate in professional societies and related bodies.
• Network and participate in professional groups with peers from other institutions to keep abreast with library and finance-related innovations.
• Participate in internally organised knowledge and skills-sharing workshops.
• Perform additional duties as assigned, such as participation in teams and leading special projects.

Inherent requirements:

• A BCom degree in Financial Management on NQF level 7 OR equivalent.
• A minimum of three (3) years relevant working experience relating to the duties and responsibilities. 

Recommendations:

• Honours degree on NQF level 8 in the related field.