Commercial Administrator at Bidvest Tank Terminals

Job Advert Summary    

• Bidvest Tank Terminals has an opportunity for a Commercial Administrator. This opportunity exists within the Commercial Department, based in Head Office, reporting to the Commercial Manager. The candidate must meet the following minimum criteria.

Minimum Requirements    

• Commerce degree
• 3 years general commercial experience
• Computer literate
• SAP

Duties and Responsibilities    

• Prepare all customer invoices in accordance with the approved Schedule of Charges
• Liaise with Operations to obtain and verify invoicing inputs and operational data
• Prepare and issue credit notes where required
• Ensure accurate and timely distribution of invoices to customers
• Prepare monthly stock schedules for invoicing purposes
• Compile monthly invoicing schedules
• Capture throughput data and prepare corresponding throughput reports for billing
• Prepare monthly revenue reports for management review
• Profit and Loss statement analysis
• Assist the Commercial Accountant with quarterly and annual financial and operational reporting requirements
• Assist in maintaining an up-to-date contract register
• Capture new rates, tariffs, and effective dates into SAP
• Audit customer invoices on a quarterly basis
• Ensure commercial data accuracy and consistency across systems
• Assist with Commercial department budgeting
• Provide ad hoc reporting and administrative support
• Place and expedite purchase orders and ensure timely delivery of all goods and services
• Identify Cost saving and cost avoidance opportunities
• Support with procurement policy & process development & reviews

Knowledge, skills and abilities required

• Good communication and presentation skills
• Must be able to deal with customers professionally
• Accurate and logical
• Self-management skills

Deadline:21st June,2026